Junior Tax Administrator: Database

3 days ago

Cape Town, South Africa Baker Tilly Greenwoods Full time

**Background on the Firm**:
Baker Tilly Greenwoods is one of the oldest and largest independent auditing, accounting and advisory firms in Cape Town. As an independent member firm of Baker Tilly International, we operate within South Africa with associated independent member firms in Johannesburg and Durban. Integrity, trust and commitment are core values of our firm and have been key features in our ongoing growth and success.

**Purpose of the role**:
As a Junior Tax Administrator, you will provide office support to the Tax Department through the various administration functions. This position is key to ensure that the tax administration function is smooth-running and efficient within the organisation.

**Assisting with Client Portfolio: All Taxpayers A - Z**

1. Client Record Maintenance on GreatSoft

1.1 Downloading of income tax assessment data on GreatSoft.
1.2 Client record maintenance in respect of tax clients:
1.2.1 Client personal details e.g., name, identification number
1.2.2 Provisional tax status
1.2.3 Dormancy status
1.2.4 Taxation addresses
1.2.5 Tax Contacts

1.3 Capturing of historic income tax data in respect of new clients e.g. last income tax return submitted and assessed.

2. Client Record Maintenance on SARS eFiling

2.1 Client’s SARS eFiling record:
2.1.1 Registered name / Trading Name / Surname
2.1.2 Identification number
2.1.3 Financial Year End
2.1.4 Physical Address
2.1.5 Postal Address
2.1.6 Banking Details
2.1.7 Contact Person
2.1.8 Rights groups

2.2 SARS’ Registered Details (via the RAV01 - Registration Amendment and

Verification form)
2.2.1 Registered name / Surname
2.2.2 Postal Address
2.2.3 Business / Residential Address
2.2.5 Financial yearend

3. Preparation and Dispatch of Assessment
- and Provisional Tax Letters to Clients

3.1 Maintenance of standard mail merge cover letters on GreatSoft.
3.2 Preparation of standard cover letters in respect of income tax due on assessment and the 1st and 2nd provisional tax estimates.
3.3 Dispatch of signed provisional and income tax letters to taxpayers via post / e
- mail.
3.4 Confirming receipt of the income
- and provisional tax correspondence with the client.

4. Other Registered Detail Changes (Verification required at SARS Branch)

4.1 Requesting relevant material from the client in respect of registered detail changes that are required to be verified at a branch, namely:
4.1.1 Appointment of Public Officers or Representative Taxpayers
4.1.2 Financial yearend changes.

4.1.3 Any other detail to be verified by SARS e.g. residential or business address

4.2 Assisting Public Officers with conversions from close corporation to companies which need to be updated at a SARS branch by the Public Officer.

4.3 Obtaining the Formation documents of entities from the Company Secretarial
Department to facilitate the change of registered details in respect of:
4.3.1 Appointment of Public Officers or Representative Taxpayers
4.3.2 Financial yearend changes.
4.3.3 Residential or business address
4.3.4 Conversions from close corporations to companies

4.4 Arranging for the update of registered details during scheduled Practioners’
Appointments at SARS Cape Town with Tax Administration Clerks or
Assistants.

5. Client Take-ons

5.1 Assistance with the completion of initial take-on form in respect of individuals on special request from a Partner or Manager of the Tax Department e.g. where the take-on is urgent.

5.2 Registration of new clients for income tax with SARS if they have not previously been registered.

5.3 Obtaining copies of the latest assessments and statement of accounts for new clients which were previously registered for income tax to determine:
5.3.1 The provisional tax status
5.3.2 The latest income tax return submitted
5.3.3 If any income tax returns are outstanding

5.4 Capturing of new tax client’s records on GreatSoft from information obtained from the take-on form, latest assessment and statement of account.

5.5 Registration of new tax clients on the Firm’s eFiling profile, or the completion of a taxpayer move requests if the client’s tax types are held by another user e.g. taxpayer or previous tax practitioner.

5.6 Updating the postal address for tax purposes to the Firm’s address via the
RAV01 on SARS eFiling.

5.7 Updating the client take-on register with the new client’s details.

6. Client deletions

6.1 Capturing of the final income
- and provisional tax return data on GreatSoft.
6.2 Confirming with Partner what must be done with outstanding debtor balances:
6.2.1 Credit Note; or
6.2.2 Write-off as bad debt; or
6.2.3 Client must pay account; or
6.2.4 Other instruction.

6.3 Advising WIP assistant of action required in respect of Partner’s response to
6.2.

6.4 Preparation of a letter to resigning clients regarding access to their returns history which can be accessed via the transfer of their eFiling tax rights from the
Firm’s profile.

6.5 Assisting with transfer requests received from clients

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