Receptionist / Administrative Assistant

2 weeks ago


Cape Town, South Africa SQ Recruitment Full time

**Small Legal Practice **in Cape Town CBD is looking for a conscientious and hard-working Receptionist / Administrative Assistant.

**Responsibilities**:

- Provide administrative support to ensure efficient operation of office.
- Meeting and greeting clients.
- Keeping the reception area tidy.
- Answer phone calls, screen calls, forwarding calls, schedule meetings and support visitors.
- Carry out administrative duties such as filing, typing, copying, binding, scanning, arranging couriers etc.
- Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Support team by performing tasks related to organization and strong communication.
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provide information by answering questions and requests.
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contribute to team effort by accomplishing related results as needed.

**Skills and Qualifications**:

- Good Communication Skills
- Active Listening
- Reporting Skill
- Administrative Writing Skills
- Data Entry
- Microsoft Office Skills
- Multitasking Skills
- Organization
- Analysing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control

**Education and Experience Requirements**
- High school diploma or equivalent education required
- 3 years of administrative assistant experience
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

**Salary**: R7,000.00 - R8,000.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative office procedures, practices and equipment: 3 years (preferred)

License/Certification:

- Driver's licence (preferred)



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