Admin Assistant

3 weeks ago

Rustenburg, South Africa Herotel Full time

Applications are invited for the **Admin Assistant **position to be based in **Rustenburg**.**

**PURPOSE OF THE ROLE**: Duties of the Administrative Assistant include providing support to our Managers and Employees, assisting in daily office needs and managing our company's general administrative activities. Offers support to their Direct Manager not the Company as a whole.

**Key Performance Areas would include, but are not limited to**:

- Develop and/or maintain a filling system.
- Maintain office policies and procedures (HR related activities such as loading approval leave)
- Maintain contact lists.
- Book and make travel arrangements.
- Act as the point of contact for internal and external clients.
- Answer and direct phone calls.
- Organise and schedule appointments.
- Plan meetings and take detailed minutes.
- Assist in the preparation of regularly scheduled reports.
- Handle sensitive information in a confidential manner.
- Develop and update administrative systems to make them more efficient.
- Resolve administrative problems.
- Any ad hoc tasks as required by their manager ( reporting, admin or personal assistant tasks.)
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and administration skills with the ability to multi-task.

**Education Requirements**:

- Proven experience as an Administrative Assistant or Office Admin assistant.
- Grade 12.
- Additional qualification as an Administrative Assistant or Secretary will be an advantage.
- Experience on the systems used with HeroTel would be an advantage.

**_PLEASE NOTE:_**
- Kindly note that should you not receive feedback from us within 4 weeks of applying, you should consider yourself unsuccessful for the role.

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