Programme Administrator

2 weeks ago

Century City, South Africa NACOSA Full time

Born out of a movement to draft the first national strategic plan for AIDS, NACOSA has played an important role in mobilising an effective, multi-sectoral response to HIV, AIDS, and TB - South Africa’s main public health challenges. NACOSA is now a leading community service organisation, working collectively to build strong, equal, and healthy communities free from the burden of HIV, AIDS, TB and GBV. We do this by **strengthening community systems**, **mobilising, and managing resources, facilitating networking and collaborations**, **providing, and enabling access to services** and **advocating, learning, and sharing collectively**. NACOSA works at all levels - from international agencies, the corporate sector, research institutions and government, right though to local services and small, community groups.

**The key performance areas of the role are**:

- Day to day office support and administration assistance to the Programme Specialist/Manager and programme team
- Maintain Programmes Team Calendar of Events, e.g. Key meetings; Training Calendar
- Supply chain monitoring of key commodities for programme interventions, e.g. IEC Materials, refreshments, condoms.
- Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to Finance
- Assist with locating venues for implementation sessions within selected communities.
- Assist with keeping a logbook register (i.e. Refreshments being disbursed to participants, disbursement of airtime or data to the programme team etc.)
- Develop and maintain a network of working level external contacts
- Liaison with third parties (i.e. caterers, venues) as required
- Assemble materials (stationery, printing, etc.) for meetings and trainings
- Perform work related errands, including going to the post office, bank and shops
- Arrange and take notes (formal minutes) for meetings
- Document management and filing, including electronic filing on central database (e.g. Cloud/Server)
- Maintain office supplies and equipment inventory as required
- Maintain administrative records including meeting minutes and reports
- Any other duties as required by the project
- Matric certificate or equivalent NQF qualification.
- An Office/Business Administration Certificate or Diploma would be a strong recommendation.
- Minimum of 2 years Administrative and / or PA experience.
- Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
- Previous experience arranging flight bookings, finance admin, procurement, and training logistics.
- Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
- Experience working in NGO/NPO field will be advantageous
- Strong attention to detail and meticulous organisational skills.
- Valid driver’s license, own vehicle and willing to travel

**Skills and attributes**:

- Sound interpersonal relations and professional customer service orientation
- Ability to multi-task, prioritize effectively and work under pressure
- Attention to details
- Strong organizational and problem-solving skills
- Good time management skills
- Methodical in approach to work
- **PLEASE NOTE**:

- NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.

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