Shipping Supervisor

6 months ago

Johannesburg, South Africa Michelle Taylor Recruitment Full time

The Shipping Supervisor must have knowledge of the South African REserve Bank Rules and Regulations as well as be knowledgeable in the incoterms.

The Shipping Supervisor will need to review and approve journals prepared by the Shipping Administrators on a daily, weekly and monthly basis. All invoices captured must be approved by the Shipping Supervisor. Forward Exchange Contracts will be captured by the Shipping Supervisor for further approval by the Treasury Manager. Daily Forex reports must be printed and given to the Treasury Manager for final review and approval. It is required by the Shipping Supervisor to fill in for a Shipping Administrator when not at work, for whatever reason.

**Responsibilities**:
To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not limited to the below and may be supplemented or changed to accommodate business needs from time to time:
Typical Day to Day activities: o Review and approve the journals such as, but not limited to, on a daily basis:
Foreign Creditor

Local Freight Forwarder

Inter-company loan journals

Costings

Loading the FECs into the Treasury Management system.

Check that all Invoices were captured correctly and approve if all in order.

Prepare, examine, or analyse shipping records, or other shipping reports to assess accuracy, completeness, and conformance to set business practices and as per the SARB.

Review and approve Equipment and Parts Costings.

Review Shipping registers.

Ensure all Local & Foreign Creditors Accounts are kept up to date.

Review Monthly Reconciliations before sending to the Treasury Manager.

Review of Revaluation Journals for final approval by the Treasury Manager.

Review reconciliations and GL reporting on a daily, weekly, monthly, quarterly, and ad hoc reports, as and when required.

Ensure proper and timeous communication with and responses to requests for information.

Drive customer service excellence and ensure good relations and communication with internal and external customers.

Ability to encourage, develop and implement operational innovation.

Manage the quarterly rotation on Suppliers and Freight Forwarders of the Shipping Administrators.

Manage the weekly rotation on loading FX rates and preparing of the PL Contra account against Vehicle Stock Book done by the Shipping Administrators.

Printing daily, weekly, and monthly reports from the Treasury Management system

**Required Minimum Knowledge, Skills Education / Training and Experience Requirement(s)**:
The requirements listed below are representative of the knowledge, skills, education / training and experience required for this position:
Minimum 5-10 years experience in a shipping or similar environment.

Minimum Grade 12 with pure mathematics and accounting.

An accounting certificate/qualification.

BCom degree (not compulsory).

Knowledge Requirements: o Basic mathematics and accounting principles.

Knowledge of the import process and the accounting principles and practices that accompany the process.

Familiar with the South African Reserve Bank Rules and Regulations and Incoterms.

Knowledge of the structure and content of the English language including the meaning and spellingof words, rules of composition, and grammar.

Must be proficient in Microsoft Office, but not limited to, MS Excel, MS Word, MS Mail, and Power Point.

Knowledge of administrative and clerical procedures included and but not limited to managing files and records, other office procedures and terminology.

**Required Skills**:

- Mathematics Using mathematics to solve problems.

Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Monitoring Monitoring/Assessing performance of yourself, other individuals, or organisations to make improvements or take corrective action.

Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Active Learning Understanding the implications of new information for both current and future problem-solving and decision-making.

Reading Comprehension Understanding written sentences and paragraphs in work related documents.

Systems Analysis Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

Coordination Adjusting actions in relation to others' actions.

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