Kitting Coordinator

3 weeks ago

Johannesburg, South Africa ALSTOM Full time

Req ID:426483

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

be based in Dunnottar. The position reports to Warehouse Manager.

**Department: Supply Chain**

**Vacancy: Logistics Co-Ordinator - Kitting**

**Purpose of the Job**

Responsible for execution of material handling and processing activities including kitting related documentation and safe storage, receiving and delivery of goods to the appropriate storage location/plant, as well as general housekeeping of all logistics operational areas.

**Network & Links**

Manufacturing, EHS, Sourcing, Quality, IT and the Suppliers

**Key responsibilities include the following**:

- Perform a physical check of goods received or dispatched and verify the item numbers, description, quantity and referenced PO/WO number.
- Match the physical check of the goods to the TO PO/WO on SAP and accept/dispatch goods if all checks are correct.
- Over supply - The logistics coordinator must ensure only receive/Kit the quantity required and send back the over-supply. The delivery document must be signed-off with the drivers name, drivers ID, signature and vehicle registration number as confirmation that the over-supply was not received by Gibela.
- Under Supply - The logistics coordinator must only receive the physical quantity supplied and the delivery document must be signed-off with the drivers name, signature and ID as confirmation that a shortage of supply exists.
- Check for damages which are to be returned to the supplier and the process in receiving shortages is applicable.
- Report discrepancies on supplies and/or damaged goods to the Supervisor. (An NCR may be raised).
- Receive/dispatch the goods on SAP only if the documentation matches the physical goods checked which also matches the PO/WO.
- The SAP transaction must be completed before goods are physically moved in or out of the warehouse.
- If both the goods and delivery documents have been checked for compliance, the documents must bear a security stamp when the goods passed through the gate and signed-off by the logistics coordinator who receives/dispatches the goods.
- Ensure that all on-site deliveries are captured into block stock in SAP (103 transaction) prior to the vehicle entering the works;
- Ensure that all deliveries that were captured into block stock (103) on SAP are captured out of blocked stock (105) within 24 hours of physical receipt;
- Ensure that all deliveries that were captured into Quality Hold on SAP are captured out of quality hold within 48 hours of physical receipt.
- Ensure that the Quality Assuror clears all quality receipts within 48hours;
- Ensure that no services are received on a goods order;
- Record and report all ‘warehouse-bypass’ instances to the Warehouse Supervisor.
- Ensure that all receipts are done against the correct orders and that errors are corrected in a timeous manner.
- Ensure that all proof of delivery documentation are retained, appropriately secured and filed and scanned for future reference.
- Responsible to ensure that the correct handover controls are always adhered to for warehouse and plant deliveries.

**Storage, Transportation and Housekeeping**
- Ensure that high standards of housekeeping are maintained within all storage and surrounding areas by addressing Safety Incidents of non-compliance, hazards identified, gross negligence and damage to property.
- Ensure compliance with safe storage and stacking procedures as well as legal and statutory regulations while stored, loading, off-loading or in transit areas
- Setup and optimize layout and space management of all receiving areas;
- Ensure that items are transported in a safe manner to relevant storage locations/plants and that material safety data sheets (MSDS) are available when transporting hazardous materials;
- Take responsibility for the security of the building, stock, warehouse equipment and people;
- Ensure that all physical controls, such as that, gates are kept closed, access to storage areas are controlled etc, are adhered to.
- Take accountability for physical controls and security at perimeter receiving areas;
- Ensuring that floors are swept; shelves and cages are clean, neat and well maintained; and that documentation is orderly stacked and filed.

**Stock Taking**
- Provide input to stock take planning and schedules and help drive the execution of the plan to ensure accurate stock levels are maintained in SAP;
- Assist with periodic and annual stock takes as well as with the investigation, correction and motivation of stock variances.

**Warehouse Equipment Maintenance**
- Adhere to relevant vehicle and materia

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