Executive Personal Assistant

2 weeks ago

Hillbrow, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To work closely with and provide high-level support to the Director (Research) by acting as the first point of contact in dealing with queries and managing the Director’s administration

**Location**:

- **Hillbrow - Johannesburg**

**Key performance areas**:

- Organize and maintain a diary
- Coordinate and schedule relevant appointments and meetings
- Screen telephone calls, inquiries or requests and handle them when appropriate
- Prepare agendas for meetings and take minutes
- Manage local and international travel
- Book, coordinate and confirm all travel arrangements (flights, accommodation, transport, and per diems)
- Prepare travel documents including a prescriptive travel itinerary
- Process travel expense claims
- Maintain and manage Director's CV and other key documents
- Assist in preparing documents, reports, and presentations
- Management and maintenance of database for bank mandates and Syndicate/Divisions registrations
- Prepare monthly credit card reconciliation
- Maintain relevant office systems such as electronic and manual filing systems (especially on MS Teams)
- Support all Director’s operational requirements
- Support with ad-hoc requests
- Take ownership and accountability for tasks and demonstrates effective self-management
- Must be extremely efficient
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Take ownership of driving your own career development by participating in ongoing training and development activities such as forums, conferences, policy-setting workshops, etc.

**Required minimum education and training**:

- **Relevant Certificate, Diploma or Degree**

**Required minimum work experience**:

- **Minimum 3 years experience**

**Desirable additional education, work experience, and personal abilities**:

- Exceptional organizational and administrative skills with working knowledge of Microsoft Office
- Able to maintain confidentiality, tact, and professionalism at all times
- Must be able to manage well under pressure
- Able to exercise discretion, high levels of initiative, and independent decision-making
- Must be assertive, confident, and adaptable
- Self-motivated, able to work as part of a multidisciplinary team
- Own reliable transport would be an advantage

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- _AJ Personnel is fully POPIA Compliant._
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

**Please note**:

- **Our Client, WHC - RHI, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.**:

- WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
- AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
- AJ Personnel does not have any salary or other information regarding the position.

  • Divisional Facilities Manager

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To manage the Facilities Management and Property Management function and Strategy, inclusive of Soft and Hard services, Leasing, Health and Safety, and the Security Portfolio within the Division and its sites **Location**: - **Hillbrow - Johannesburg** **Key performance areas**: - Investigate and implement the best...

  • Data Coordinator

    7 days ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To manage the inventory of source documents and CRFs by tracking data entry, ensuring data entry deadlines are met, and assuring quality data is maintained - Supervision of data team **Location**: - **22 Esselen Street, Hillbrow - Johannesburg** **Key performance areas**: - Identifying Data entry records using source...

  • Quality Assurance Officer

    7 days ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - Perform QA and QC activities across studies - Track Trends and implement corrective action and future preventative measures - Ensure that the quality of data is of a high standard and ready for audit/inspection **Location**: - **Ward 21 CRS - 22 Esselen Street, Hillbrow, Johannesburg** **Key performance areas**: - Verify...

  • Quality Assurance Officer

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - Ensure QA and QC activities performed effectively across studies - Where trends are identified, coordinate relevant staff training **Location**: - **Wits RHI - 7 Esselen Street, Hillbrow, Research Centre - Johannesburg**: - **On the 3rd, 4th, and 5th Floor** **Key performance areas**: - Review and ensure that the study...

  • Internal Monitors X 2

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To ensure legibility, completeness, and consistency of data by being responsible for internal monitoring, validation, and auditing of participant’s source and CRF files - To perform quality assurance activities in accordance with the unit’s Quality Assurance Plan and Sponsor regulatory requirements and ICH GCP...

  • Communications Officer

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - The Communication Officer will implement and deliver communications content across several Wits RHI projects, support the Communications team to drive impact across all the Institute’s channels, write impactful content-driven communications, and be responsible for the day-to-day management of external communication...

  • Regulatory Compliance Officer

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To monitor and ensure compliance with regulatory and good clinical research practice requirements within research studies within the Research Centre in Johannesburg **Location**: - **Wits RHI - 7 Esselen Street, Hillbrow, Research Centre - Johannesburg**: - **On the 3rd ,4th, and 5thFloor** **Key performance areas**: -...

  • Intern (Operations) Contract (Wits RHi)

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - Provide administrative support for the Operations department **Location**: - **7 Esselen Street, Hillbrow, Johannesburg** **Key performance areas**: - Review monthly inspections and assessment reports - Purchase goods for maintenance or repairs within budgetary guidelines - Report any site/facilities issues to management...

  • Research Medical Officer

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To recruit, screen, and provide clinical management to participants in clinical trials according to study protocols **Location**: - **Wits RHI -7 Esselen Street, Hillbrow, Research Centre - Johannesburg**: - **On the 3rd,4th, and 5th Floor** **Key performance areas**: - Clinical assessment, treatment, and/or referral of...

  • Community Health Worker/driver

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To provide HIV counselling and testing to transgender people, link them to HIV treatment and prevention services and retain them in care using data-driven tracking and tracing of patients who are Lost to Follow Up - Oversee peer educator teams responsible for mobilising transgender people - Drive mobile clinic to community...

  • Sonographer (Fixed Term Contract) Wits RHi

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - Operate ultrasound equipment to acquire, interpret, and record anatomical images to assist with gestational age estimates of pregnant women **Location**: - **7 Esselen Street, Hillbrow - Johannesburg** **Key performance areas**: - Determining the number of fetuses and obtaining measurements of standard fetal planes - these...

  • Community Liaison Officer

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To link the research of the organization with the target community by creating awareness of the research through Community Advisory Groups and via road shows, events, organized meetings, present studies, etc. and to contribute to the strategies of recruitment and retention for various research studies **Location**: - **7...

  • Regulatory Manager

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To monitor and ensure compliance with regulatory and Good Clinical Practice (GCP) requirements within research studies at the Wits RHI Ward 21 Clinical Research Site **Location**: - **22 Esselen and Klein Street, Hillbrow, Johannesburg** **Key performance areas**: - Strengthen and maintain regulatory systems per SAHPRA,...

  • Community Liaison Officer

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To link the research of the organization with the target community by creating awareness of the research through Community Advisory Groups and via road shows, events, organized meetings, present studies, etc. and to contribute to the strategies of recruitment and retention for various research studies **Location**: - **7...

  • Study Coordinator

    7 days ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To administer, maintain and coordinate the logístical aspects of clinical trials according to good clinical practice, the study protocol, and the standard operating procedures and to act as a pivotal point of contact for the clinical trial team and the donors **Location**: - **Wits RHI - 7 Esselen Street, Hillbrow, Research...

  • Programme Manager: Research Centre

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To provide strategic development, oversight, and management of clinical trials and programs **Location**: - **Wits RHI - Research Centre, 7 Esselen Street, Hillbrow, Johannesburg**: - **On the 3rd and 4th Floor** **Key performance areas**: - Provide direction to clinic staff on program implementation - Provide planning...

  • Study Coordinator

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To administer, maintain and coordinate the logístical aspects of clinical trials according to good clinical practice, the study protocol, and the standard operating procedures and to act as a pivotal point of contact for the clinical trial team and the donors **Location**: - **Wits RHI -7 Esselen Street, Hillbrow, Research...

  • Project Administrators X 2

    4 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To direct and coordinate Wits RHI Research project administration and related operational activities **Location**: - **Wits RHI - 7 Esselen Street, Hillbrow, Research Centre - Johannesburg**: - **On the 3rd and 4th Floor** **Key performance areas**: - Receive visitors to the research center - Awareness and adherence to...

  • Procurement Officer

    3 weeks ago

    Hillbrow, South Africa AJ Personnel Full time

    Main purpose of the job: To facilitate the purchasing and receiving of goods bought for Wits RHI projects through the operations department and to develop and maintain effective working relationships with suppliers Location: 7 Esselen Street, Hillbrow, Johannesburg Key performance areas: Source suppliers according to the organization’s criteria and...