Divisional Facilities Manager

**Main purpose of the job**:

- To manage the Facilities Management and Property Management function and Strategy, inclusive of Soft and Hard services, Leasing, Health and Safety, and the Security Portfolio within the Division and its sites

**Location**:

- **Hillbrow - Johannesburg**

**Key performance areas**:

- Investigate and implement the best practice utilization of management and maintenance of infrastructure, equipment, resources, and processes within the Facilities of all Wits RHI sites
- Create and maintain the condition assessment and maintenance register of building maintenance, alterations, and renovations within all Wits RHI Sites
- Responsible for appointment and management of all related service providers/Outsourced Companies i.e. maintenance, security, cleaning, etc.
- Management of the development of applicable facilities-related SOPs and implementation of the same to ensure services are rendered optimally:

- Hard Services: Plumbing, Electricity and Electrical, Solar, Water, Generators, etc.
- Soft Services: Cleaning and Hygiene, Furniture moving, Refreshments, Boardroom allocation, Office allocation, Space sourcing, Pest Control, etc.
- Assessment of facilities at different sites when required and management of facilities - including alternations and renovations
- Ensuring preventative maintenance is budgeted, scheduled, and executed
- Active involvement in supply chain management and contract administration
- Actively negotiate with landlords to ensure optimal rental rates and also ensure Organisational Policy and procedure compliance
- Guide in terms of space planning efficiencies in leased properties
- Ensure a lease register is created, maintained, and timeously actioned
- Initiate, plan, and execute tenant installations
- Provide input to the development, implementation, and maintenance of relevant security and health and safety policies and procedures
- Strategic input in the development, implementation, maintenance, and communication of appropriate disaster recovery plans and exit procedures
- Create and maintain Risk management, business continuity creation, and implementation.
- Ensure adequate security oversight at all Wits RHI locations
- Provide overall management of the existing SHE plans in place and the statutory/project requirements including creation, amendments, monitoring, and reporting
- Provide strategic and operational input for overall OHS strategy
- Ensure OHS is in place within each department and Site
- Monitor OHS plans effectiveness and take remedial action as required by addressing findings and implementing required changes ensuring adequate reporting to stakeholders and management
- Provide strategic input in incident investigations and ensure they are conducted, actioned, and reported effectively
- Participate in initiating, planning, executing, monitoring, controlling, and closing out all maintenance, refurbishment, upgrade, and new office accommodation projects with timely and successful completion of the same
- Assist Divisional COO and Facilities Head in complex project delivery
- Attend to all staffing requirements and administration
- Supervise and manage the duties of subordinates and their respective teams (Groundsmen, General Assistants, and Maintenance Assistants) to ensure optimal staff utilization and maintenance of sound labor relations
- Perform and facilitate performance development and assessments
- Identify substandard performance by team members and take necessary corrective action
- Coach and train subordinates and team members to ensure the acquisition of knowledge and skills required by the organization
- Promote harmony, teamwork, and sharing of information
- Take ownership and accountability for tasks and demonstrates effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Take ownership of driving your own career by participating in ongoing training and development activities

**Required minimum education and training**:

- **BCom Degree relevant to areas of work or equivalent built environment qualification**

**Required minimum work experience**:

- **Minimum 8 - 10 years of relevant experience in Facilities Management, Property Management, Construction, Project Management, Security, Health, and Safety Management**:

- **5 - 8 years of strong Project Management experience on a large scale will be an advantage**

**Desirable additional education, work experience, and personal abilities**:

- Good information management skills
- Good communication skills
- Analytical skills, assertive, confident, and adaptable
- Self-motivated, able to work independently and work as part of a diverse and multidisciplinary team
- Valid driver’s license and own transport essential
- Working knowledge of Microsoft Office

**TO APPLY**:

- Only if you do meet the minimum job requirements and exper