Admin Controller

RCL FOODS is seeking an **Admin Controller** to join our **Vector Logistics Division**. The role will be based in **Durban** and will report to the **Credit Supervisor.** The purpose of the Controller is to ensure compliance with all administrative and financial controls and processes at the depot and oversee the Admin Clerks of the department

**Duties & Responsibilities**:
**Finance Admin**

Management of expenses versus an annual and monthly budget

Oversee the measurement of KPI’s and efficiencies against targets set for the depot.

Monitor weekly KPI’s and respond to Regional Team.

Evaluate and drive cost containment at the depot.

Oversee the administration of Fixed Assets

Ensuring that all income and expenses are correctly accounted for in the correct month.

Actively drive and manage all areas of reconciliation within the finance function at the depot.

Assist in SHEQ and Audit preparations

Reporting monthly on staff head counts.

Monthly vendor meetings

Processing and recording details on BESTTIME for admin staff

Processing of inter-co journals, ie: IP accounts

Capex requests/asset disposals & transfers

Preparation of monthly journals to be processed by clerks

Monthly reporting/analysing of OPEX costs

Oversee admin clerks - duties are completed timeously and /or if they require assistance.

Adhoc responsibilities as they arise

**Sundry Admin**

Ensure No retrospective Purchase Orders

Releasing of POs within LOAs

Ensuring accuracy of POs

Accruals are accurate and posted in correct financial period

Sign off monthly on Vendor reconciliations and ensure reconciling items are resolved within the current financial period.

Management of POD collection ensuring mínimal risk to the business

**Stock Take**

Print financial reports (SAP) before stock take.

Oversee the physical count of stock

Run reports after the stock take.

Complete the balance sheet

Consolidate all stock sheets into the file for record purposes

Overseeing Annual CHEP audit on site

**Petty Cash**

Managing, processing and handling of petty cash

**Team Coordination**

Managing, processing and handling of petty cash

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.

Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.

Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.

Support and drive the business core values.

Manage colleagues and clients’ expectations and communicate appropriately.

Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

Holding weekly team meetings to discuss challenges, KPIs, audits, etc

**Minimum Requirements**:
3 years Diploma/Degree in Financial Management

Minimum 3 years finance administration experience

Strong Financial background