Event and Wedding Co-ordinator

Our popular West Coast beach venue (~1 hour north of Cape Town) is hiring a full-time Event/Wedding Coordinator.
- **In this role, you will,**_
- **Develop and manage all aspects of our events, including concept creation, programming, budgeting, vendor selection, event logistics, “day of” execution, successful troubleshooting, and post-event evaluation.**_

This will include, but is not limited to:

- Managing all contact and consultations with clients, work with them to plan events in detail including:_
- Conducting initial consultations with clients to discuss the wedding or event packages available, the type of wedding or event desired, and the budget.
- Conducting venue tours (incl. virtual tours).
- Conferring with clients to discuss details such as venue options, entertainment, programme-scheduling, catering and decor preferences.
- Scheduling meetings with clients to tour the venue and meet with vendors.
- Managing all contact with vendors, including:

- Negotiating contracts with selected vendors and making payments as required.
- Maintaining contact with vendors during the planning period.
- Arranging for necessary supplies and equipment to be transported to the venue in a timely manner.
- Developing strong relationships with trusted vendors such as florists, photographers and caterers and maintaining a preferred supplier list.
- Acting as a liaison between all parties, including clients, the venue team (management, operations team, restaurant, B&B, etc.) and vendors during the planning period and on the day of the event.
- Monitoring all activities on the day of the event to ensure that everything runs smoothly.
- Working closely with the management team to contribute ideas for improving service delivery and operational efficiency.

**REQUIREMENTS**
- **Must have previous experience in events and wedding planning**:

- Exemplary communication skills, both written and verbal.
- Great interpersonal relationship skills.
- Organisational skills.
- Ability to work effectively both in a team and independently.
- Ability to work under pressure and meet deadlines.
- Ability to multitask.
- Excellent time management skills.
- High attention to detail.
- Energy and enthusiasm, bringing positive energy to every situation.
- Adaptability, flexibility and the ability to make decisions in uncertainty.
- Excellent problem-solving skills.
- Great eye for the aesthetic.

**Salary**: R15,000.00 - R22,000.00 per month

Ability to commute/relocate:

- Yzerfontein, Western Cape: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have more than 2 years of experience in the Hospitality Industry?