Event and Wedding Co-ordinator

Our popular West Coast beach venue (~1 hour north of Cape Town) is hiring a full-time Event/Wedding Coordinator.
- **In this role, you will**_
- **Develop and manage all aspects of our events, including concept creation, programming, budgeting, vendor selection, event logistics, “day of” execution, successful troubleshooting, and post-event evaluation.**_

This will include, but is not limited to:
Managing all contact and consultations with clients, work with them to plan events in detail including:

- Conducting initial consultations with clients to discuss the wedding or event packages available, the type of wedding or event desired, and the budget.
- Conducting venue tours (incl. virtual tours).
- Conferring with clients to discuss details such as venue options, entertainment, programme-scheduling, catering and decor preferences.
- Scheduling meetings with clients to tour the venue and meet with vendors.

Managing all contact with vendors, including:

- Negotiating contracts with selected vendors and making payments as required.
- Maintaining contact with vendors during the planning period.
- Arranging for necessary supplies and equipment to be transported to the venue in a timely manner.
- Developing strong relationships with trusted vendors such as florists, photographers and caterers and maintaining a preferred supplier list.

Acting as a liaison between all parties, including clients, the venue team (management, operations team, restaurant, B&B, etc.) and vendors during the planning period and on the day of the event.

Monitoring all activities on the day of the event to ensure that everything runs smoothly.

Working closely with the management team to contribute ideas for improving service delivery and operational efficiency.

**REQUIREMENTS**
- Exemplary communication skills, both written and verbal.
- Great interpersonal relationship skills.
- Organisational skills.
- Ability to work effectively both in a team and independently.
- Ability to work under pressure and meet deadlines.
- Ability to multitask.
- Excellent time management skills.
- High attention to detail.
- Energy and enthusiasm, bringing positive energy to every situation.
- Adaptability, flexibility and the ability to make decisions in uncertainty.
- Excellent problem-solving skills.
- Great eye for the aesthetic.

**Salary**: R15,000.00 - R22,000.00 per month

Ability to commute/relocate:

- Yzerfontein, Western Cape: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have more than 2 years of experience in the Hospitality Industry?