Executive Secretary

**Executive Secretary & Media Administrator**

**Nestlé Head Office Bryanston
A double hating opportunity within the CCME department supporting the director and managing administration for the Media team.

**Key Responsibilities**:

- **Media administration**:Accuracy of media billings; Three Day turnaround on PO amendments; Updated monthly PO tracking report; Completed GR sign-off documents; Updated GR tracking report; Bi-Weekly media status report; Quarterly reconciliation report.
- **Manages Functions and internal & External Events**: Ensure professional execution of internal and external events, especially meetings e.g. neatness of meeting rooms and hospitality and ensure updated Director and functions/events calendar at all times and minimising calendar conflicts.
- **Provide Project Management and Administration support to Department Senior Leadership Team**:High level of effectiveness and efficiency of unit projects/events by tracking deliverables using project planning or own system of organisation.
- **Departmental Office Support**:Ensuring punctuality of Nimcom and general reporting by forging excellent relations with Mancom by inspiring commitment in a dynamic environment
- **Procurement & Finance Administrative Support**:All Purchase Requisitions created within 24hours and ensure all good receipts are processed within 30 days of Purchase Order creation

**Key Requirements**:
**KEY RESULT AREAS**
- Post Matric qualification i.e Business Administration Qualification
- Min 6 years experience
- Extensive experience at Executive level
- Requires initiative in handling all business and travel arrangements
- Should be proficient in related computer software
- Effective in planning and organizing, Project Management and Office Management
- Knowledge of SAP

**Please note that the Company will NOT pay relocation fees for this position.**
- Contact: Noxolo Mnisi for further assistance on **011-514-6000