Executive Assistant

**Executive Assistant**

**Must be currently residing in or around Fish Hoek**

**Our Client**:
Our client is an advisory, research, production, marketing, and strategic services company. They help their clients solve complex problems, especially those that involve understanding why people behave in a certain way and those that require large-scale community buy-in. Research is at the center of everything they do and the intelligence that they collect from this process always informs their approach.

**Salary**:
Our Client Salary Range is R20,000 - R25,000 per month

**The position**:
**The Executive Assistant supports the Managing Director and also the Head of Administration,**
attending to various elements of their personal and professional administration, as required. The
Executive Assistant is tasked with facilitating the smooth execution of their personal and
professional life, operating mostly in the Southern Suburbs of Cape Town and his/her responsibilities fall into two key areas namely:
**Main Activities/ Key Performance Areas**:
**Executive / Professional Assistance - duties include, inter alia**:

- Diary management - organizing meetings and appointments; liaising with relevant parties;
fielding and duly prioritizing time requests; updating calendars and ensuring that salient
details, such as meeting locations, are accurately communicated; reminding them about
upcoming appointments and ensuring that they are prepared for them
- Booking and arranging business and personal travel
- Communicating with and meeting suppliers, soliciting quotes, placing orders and

accepting/overseeing deliveries
- Assisting with the organization of company meetings and other events
- Assisting with the provision and upkeep of our Clients’ office spaces
- Other monthly ad-hoc tasks pertaining to our Clients’ company administration, as required

**Home Executive Support - duties include, inter alia**:

- Organizing, coordinating, and assisting with quality assurance of home repairs
- Shopping for food, supplies, and/or other items, as needed
- Overseeing the administrations of household staff and tracking their hours
- Helping to arrange events, such as birthday parties and other functions
- Occasionally lifting children from school, extra-curricular and social activities
- Running other errands, as required

**Skills, Knowledge, Experience**:

- Tech savvy (basics of MS Office suite are a must, other tech skills a plus)
- Excellent communication skills in English
- **Code B driver’s license + clean driving record**:

- Good knowledge of Cape Town and environments

**Education, Qualifications**
- Relevant tertiary qualification (Diploma or Degree)
- 3-5 successful years in a personal assistant role reporting to an Executive in both capacities

**Key Attributes / Characteristics**:

- Great listener
- Well-organised
- Effective time-manager
- Attentive to detail
- Self-starter who can ascertain what needs to be done without constant direction from

manager
- Self-motivated to see tasks through to completion
- Comfortable and effective working remotely