Fellowship Coordinator

4 weeks ago

Cape Town, South Africa Zeitz Museum of Contemporary Art Africa Full time

**BACKGROUND**

Zeitz Museum of Contemporary Art Africa (Zeitz MOCAA) is a not-for-profit institution that exhibits, collects, preserves, and researches contemporary art from Africa and its diaspora; conceives and hosts international exhibitions; develops supporting educational, discursive, and enriching programmes; encourages intercultural understanding; and strives for access for all. The museum’s galleries feature rotating, temporary exhibitions with a dedicated space for the permanent collection. The institution also includes the Centre for Art Education, the Centre for the Moving Image, and a Project Space for emerging artists. It opened to the public in September 2017.

***

The Museum Fellowship Programme Coordinator works with Zeitz MOCAA and University of the Western Cape senior staff on the administration of the Zeitz MOCAA & University of the Western Cape (UWC) Museum Fellowship Programme and related activities. Reporting to the Assistant Curator, the individual serves as the primary contact for administrative activities and acts as a liaison between the Museum and the University, as well as a liaison between fellows and the Museum, providing guidance and support to fellows during the Fellowship. The coordinator also supports and contributes to research and administrative tasks within the Curatorial Department.

**KEY RESPONSIBILITIES / ESSENTIAL DUTIES**

***Fellowship Intake and Recruitment**
- Content sign off from various internal and external stakeholders
- Arranging travel logistics for recruitment drive in compliance with all stakeholder policies
- Arranging schedule of events for recruitment drive
- Research on potential partners or collaborators from the African continent

**Commencement Preparation**
- Assisting with the organisation of the orientation programme, including scheduling events or meetings with both internal and external collaborators
- Arranging relevant IT, access card set up with relevant museum departments
- Liaising with UWC on relevant administrative letters for visa support
- Arranging accommodation and rental agreements for fellows
- Arranging welcome packs for incoming fellows and coordinating airport transfers

**General Office Administration**
- Provide both administrative supervision and support to fellows
- Being responsible for the administrative tasks related to the fellowship
- Creating schedules and responsibility rosters for fellows and responsible stakeholders
- Coordinate professional practice activities and meetings that help fellows expand their professional network
- Assist with the compilation of end of semester/ progress assessment and evaluation data
- Coordinate, share and update the rotation, vacation and leave schedules
- Assist with basic budget administration
- Assist in composing and drafting documents and correspondence for presentations, grants, conferences, seminars, and programme reports
- Assist with general curatorial department research
- Facilitate guided exhibition tours
- Fellowship alumni liaison and alumni newsletter and general fellowship content coordinator
- Coordinate regular fellowship related meetings for:

- Supervisors
- Fellows
- Fellows and supervisors
- UWC and Zeitz MOCAA
- Executive Director and Fellows
- Administration and coordination support to the curatorial department

**Programme Completion**
- Give logístical guidance for the fellows end of programme project
- Coordinate farewell function
- Coordinate programme feedback and evaluations
- Arranging accommodation inspection with outgoing fellows and the landlords

**REQUIREMENTS**

**QUALIFICATIONS AND EXPERIENCE**
- Completed 3 year degree or diploma in related field
- Minimum of 3 years’ experience working within an administrative/coordinator type role
- Must be flexible able and willing to work at times weekends and after hours when required

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**SKILLS AND ABILITIES**
- Good organising and planning
- Attention to detail
- Effective time-management
- Good collaboration and engaging skills
- Excellent verbal and written communication skills and ability to communicate effectively
- Good research and writing interest and experience
- Ability to work independently and deliver work within the agreed timeframes
- Work unsupervised and act on initiative when required
- Strong computer skills
- Act decisively
- The ability to engage positively and effectively with diverse teams and at all levels
- The ability to work effectively under pressure and to take and follow instructions
- Flexibility to work in a variety of settings, indoors and outside, evening and weekends

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