Media Operations Coordinator
3 weeks ago
**POSITION**:Media Operations Coordinator (EE Role )
**REPORTS**TO**:Receptionist / General Manager: Commercial and Communications
**DEPARTMENT**:Commercial and Communications
**LOCATION**:JHB
**TRAVEL REQUIRMENTS**:Yes
**Job Summary**:
- Planning, organising, and coordinating SARU media conferences and media launches.
- Managing all aspects of media accreditation to SARU events.
- Organising and delivering a media operations platform at SARU events both in preparation and during the event.
- Managing the provision of reception services at SARU House
- Coordinating commercial contracting workflow.
- Maintaining commercial contact databases.
- Updating commercial rights matrices and assisting in ensuring rights delivery.
- Assisting in preparing rights sales presentations.
- Coordinating commercial and communications department suppliers.
- Screening telephone calls, enquiries, and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Organising and maintaining diaries and making appointments.
- Taking dictation and minutes.
- Carrying out background research and presenting findings.
- Producing documents, briefing papers, reports, and presentations.
- Organising and attending meetings and ensuring their manager is well-prepared for meetings.
- Organising travel and preparing complex travel itineraries Organising travel and preparing complex travel itineraries.
- Liaising with clients, suppliers, and other staff.
- Devising and maintaining office systems, including data management, filing, etc.
- Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
**Qualification Required**:
- Secretarial/Administration Certification
- 3-year qualification in management/communications/commercial - essential
**Experience Required**
- 3 - 5 years’ work experience as an executive secretary or administrator - essential
- 3 years of project management experience is essential
- Experience in contract management is essential
- Writing experience will be an advantage
- Supervisory experience is essential
- Working at a stadium is essential
- Media operations and media accreditation essential
**Technical and Competencies Skills Required**:
- Project management
- Efficiency
- Self-motivated
- Planning and organising
- Communication
- Interpersonal Skills
- IT literacy
- Communication skills
- Flexibility
- Detail Orientation
**Job Types**: Full-time, Permanent
**Education**:
- Doctorate (required)
**Experience**:
- management qualifications: 3 years (required)
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