Media Operations Coordinator: Permanent Position:
3 weeks ago
**Media Operations Coordinator: Permanent Position: Sport Industry: Cape Town**
To work closely with the GM, providing administrative support to the GM and the departments’ operations and including managing media attendance and accreditation for events.
Key Results:
- Planning, organizing, and coordinating client media conferences and media launces
- Managing all aspects of media accreditation to client events
- Organizing and delivering a media operations platform at client events both in preparation and during the event
- Managing the provision of reception services at the client Head Office
- Coordinating commercial contracting workflow
- Maintaining commercial contact databases
- Updating commercial rights matrices and assisting in ensuring rights delivery
- Assisting in preparing rights sales presentations
- Coordinating commercial and communications department suppliers
- Screening telephone calls, enquiries, and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
- Organizing and maintaining diaries and making appointments
- Taking dictation and minutes
- Carrying out background research and presenting findings
- Producing documents, briefing papers, reports, and presentations
- Organizing and attending meetings and ensuring their manager is well-prepared for meetings
- Organizing travel and preparing complex travel itineraries Organizing travel and preparing complex travel itineraries
- Liaising with Clients, suppliers, and other staff
- Devising and maintaining office systems, including data management, filing
- Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
Experience/Expertise/Qualifications:
- Secretarial/Administration Certification
- 3-year qualification in management/communications/commercial: essential
- 3 - 5 years’ work experience as an executive secretary or administrator: essential
- 3 years of project management experience is essential
- Experience in contract management is essential
- Writing experience will be an advantage
- Supervisory experience is essential
- Working at a stadium is essential
- Media operations and media accreditation essential
- Project management l Efficiency l Self-motivated l Planning and organizing l Communication Interpersonal Skills l IT literacy Communication skills Flexibility l Detail Orientation
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