Transport Coordinator

2 weeks ago

Pretoria, South Africa Bidvest International Logistics Full time

**Job Purpose**:
BIL seeks to employ a Transport Coordinator who will ensure goods and materials move through the supply chain to their intended destination in a timeous and efficient manner. Individuals in this role use their superior organization and problem-solving skills to optimize delivery routes, manage inventory to prepare for shipping, and ensure drivers meet delivery deadlines.

**Qualifications & Experience**:
Matric
4-5 years experience
Knowledge of container movement

**Key Responsibilities**:
1. Planning & Organising
- Ensure that all drivers are contacted and kept updated wrt to their progress and delivery changes
- Ensure that all relevant and correct documentation is handed to the driver prior to each upliftment
- Ensure that the predeparture and debriefing of all drivers is adhered to
- Ensure that all drivers hand in all relevant documentation pertaining to their respective deliveries
- Ensure all drivers trip sheets, pods are scrutinised for any damages, deliveries not done etc
- Respond to all telephone calls regarding breakdowns, accidents, delays etc.
- Liaise with loading and offloading sites wrt to any delays that you may be faced with
- Keep your superior updated at all times wrt to progress or delays wrt to any deliveries
- Check availabilty of vessels and ensure cargo is uplifted within the specified time frame to avoid any storage/demurrage charges

2. Administration
- Scrutinise all delivery notes and report any damages, discrepancies etc to your superior
- Ensure that all correct and relevant documentation that is required for invoicing purposes is handed in by the driver
- Update all systems that is relevant to your department and submit to your superior timeously
- Ensure that the correct document flow is adhered to

3. Reporting/General
- Ensure that clients are updated wrt to their deliveries timeously
- Resolve queries in the most efficient manner
- Ensure that all clients requirements are communicated to your subordinates and adhered to
- Build and maintain relationships with all clients
- Ensure all incidents, damages, losses and claims are reported immediately, correctly and in accordance with BPL’s policies and procedures
- Maintain all housekeeping standards within the operation area
- Adhere to all health, safety and quality procedures

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