Site Document Controller

3 weeks ago

Atlantis, South Africa Lesedi Full time

**PURPOSE OF ROLE**

The Document Controller supports the maintenance and control of all project documentation ensuring document quality by doing routine checks on documentation prior to processing/submission and or filing into the Documentation Management System.

Maintain and track the storage of Hardcopy and Electronic information and ensuring that it is easily retrievable.

**KEY PERFORMANCE AREAS**
- Provide Configuration Control Support and Services throughout the project:

- Accurate Input information on control logs as required by the project.
- Formatting of documents
- Maintain Filing System accurately and effectively (Manual and/or EDMS)
- Control / tracking engineering deliverables
- Establish and maintain a site document control facility with equipment and storage within a suitable environment
- Process contractor/construction documentation submissions ensuring adherence to agreed turnaround periods and timelines
- Maintain a current set of master AFC drawings in the site document control centre
- Control submission of as built drawings
- Control submission and review of Data Books
- Compile document handover packs.
- Maintain Archive Database
- Scan, image, organize and maintain documents ensuring document quality standards.
- Maintain and report on all registers at any point in time as required including Master Document List (MDL) and Letter Register.

**QUALIFICATION AND EXPERIENCE**
- Matric with minimum 5 to 10 years’ Document Control and Record Management related experience in a project and construction site environment
- Advance experience with M-Files
- Experience with other Electronic Document Management Systems (EDMS) will be advantageous.
- Experience with Aconex is preferable.
- Must be able generate standard tracking mechanisms for information and records,
- Document hand over, archiving and close-out experience

**COMPETENCIES**
- Knowledge in use of spreadsheets, database, word processing and selected job specific software.
- Ability to organize workload and to manage the project filing method.
- Good communication skills
- Computer literate (Outlook, Excel, Word & Power Point)
- Service orientated (Customer responsiveness)
- Ability to plan and prioritize and manage competing demands
- Integrity - Job requires integrity by doing the right thing in all circumstances.
- Attention to Detail - Job requires being careful about detail and thorough in completing work tasks
- Team player and ability to work within a team environment under pressure

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