Clinical Trial Assistant I Task Clinical Research

4 months ago

Cape Town, South Africa TASK Full time

**Overall Purpose of the Position**:
The Clinical Trial Assistant I (CTA I) plays a crucial role in supporting the efficient operation of clinical research activities by providing comprehensive administrative and data management assistance. The Clinical Trial Assistant I ensures the smooth execution of daily study tasks, maintains accurate study documentation, and fosters effective communication within the study team and with external stakeholders. This role contributes to the overall success of clinical trials by upholding high standards of quality and compliance while facilitating the coordination of participant activities and study logistics.

**Key Performance Areas (KPAs) & Responsibilities include, but not limited to**:

- Conducting source quality checks and sorting of source files by study and time point for data capture
- Capturing source document data into study database
- Maintaining study documents by filing, receiving and processing source and other study documents, including scanning, copying, filing and checking documents where required
- Maintaining study documentation templates - including Informed Consent forms, Investigator Site File essential documents, tracking spreadsheets and study logs
- Maintaining version control of Informed Consent Forms
- Conducting quality checks on completed source documents to minimise queries
- Preparing source files on a weekly basis according to patient visit schedule
- Completing screening and enrolment logs, participant identification logs, demographic forms, visits logs and patient composite excel spreadsheets and keep them in good order and up to date
- Communicating with Clinical Research Associates and Study Sponsors regarding Investigator Site Files (ISF’s) and study documentation
- Processing participant reimbursement and providing assistance with keeping participant reimbursement logs up to date
- Assisting with participant scheduling through upkeep of clinical trials management system - preparing spreadsheets for study visits
- Assisting with coordinating participant and sample transportation as requested and updates team as necessary
- Assisting with site cash up and petty cash management
- Scheduling and coordinating radiology and ophthalmology appointments as per visit schedule
- Assisting with general administration, answering of telephone, direct calls, take messages etc.
- Coordinating meetings and taking of minutes, communicating key information to Study Team including Regulatory and Quality Office
- Uploading and disseminating study communication and organisation information to and from sites and departments
- Liaising with other TASK departments - IT helpdesk, HR, Regulatory and Quality office.
- Providing full administrative support to study team - for example, responding to sponsor queries, stationery orders, printing, filing, kitchen orders, health and safety, leave and timesheet logs
- Assisting in the sample processing room as needed
- Performing other duties as required, including assisting team members on various internal projects

**Ideal Requirements**
- Matric with a tertiary degree or diploma in Medical Admin / related field, auxiliary Nursing and / or Office Management
- Preferably 1 - 2 years of experience working on a clinical trial in an administrative support role and / or basic data capturing experience.
- Computer literacy - Ability to use Word, PowerPoint and Excel at Intermediate level
- Excellent administrative skills
- Driver’s License (Advantageous)
- Good Clinical Practice Certificate (Advantageous)
- Able to assist with other tasks and rotate between various sites from time to time (TASK Clinical Research Centre Primary Site).

**Key Personal Inherent Characteristics**
- High attention to detail
- Excellent written and verbal communication skills
- Able to establish and maintain effective working relationships with coworkers, managers and clients
- Excellent organisational and time management skills
- Proactive problem-solving skills
- Confident, assertive, and able to work under pressure with a flexible approach to work activities and “can do” attitude

**Details**

**Area**: Bellville, Cape Town

**Contract Type**:12 Months Fixed Term

**Application Closing Date**:20 September 2024

TASK reserves the right to withdraw this advertisement and not fill the above-mentioned vacancy at any stage during the recruitment process.

Meeting our employment equity goals will be acknowledged during the recruitment process

**Job Types**: Full-time, Temporary
Contract length: 12 months

Application Question(s):

- What is your notice period?
- What are your salary expectations?

Application Deadline: 2024/09/20

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