Project Administrator

2 days ago


Durban, South Africa TB HIV Care Full time

**Job Advert Summary**:
**Position title**:Project Administrator

**Contract type**: Fixed Term Contract - Based on funding

**Location**:KwaZulu-Natal - eThekwini

**Purpose of the position**

To support and enhance the PPPrev Programme and management team’s effectiveness using a variety of administrative, project management, communication & organisational skills

**Minimum Requirements**:

- Grade 12 or equivalent qualification
- Degree/diploma from a college or university
- Training or equivalent combination of education and experience in Management or Project Management
- 3 years’ project management & administrative experience
- Public health services experience
- Data management and reporting experience
- Intermediate level computer (MS office) certificate
- Code 08 driver’s licence
- Proficiency in English & IsiZulu languages

**Duties and Responsibilities**:

- Ensure timely submission of all weekly and monthly reports due from all PPPrev Programme staff - from office staff to field staff, coordinating with Regional Manager & Nurse Clinicians and other staff members on site to make sure all reports are completed and filed appropriately
- Create catalogue of all PPPrev publications and presentations and file on drop-box
- Primarily support Regional Manager in day to day operations of the PPPrev programme
- Secondarily support all PPPrev Programme Coordinators, Nurse Clinicians, PPPrev admin on site, and others in PPPrev programme as directed by the Regional Manager
- Attend staff meetings, take minutes for meetings and circulate meeting minutes in an efficient and timeously manner
- Ensure that all equipment of PPPrev teams is kept in good working order, maintained and serviced when required, with support from office admin on site
- Track site stock levels of IEC material and hygiene commodities, stationery, books, and order as required by Regional Manager
- Ensure that all staff complete acknowledgement of receipt form for assets taken.
- Keep records of all supplies given to PPPrev office or core staff
- Source quotes from suppliers, compile and submit TB HIV Care requisition to Regional Manager for appropriate authorization
- Assist HR with providing performance related information including reviews, job descriptions, etc. and coordinating logistics, documents, appointments, etc.


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