Cashbook Clerk

2 weeks ago

Johannesburg, South Africa Ithemba Property Management Pty Ltd Full time

**Job purpose**:
To process transactions associated with the cashbook to support the financial reconciliations and processes

**Banking Administration**:

- To process bank statements by downloading the statements, saving in the relevant formats into the relevant folders per entity daily
- To reconcile the bank statements by uploading the saved statements into the financial system, reconciling the cashbook transactions daily
- To resolve unallocated items by identifying the unallocated items on the cashbook, preparing a report of unallocated items, submitting the report to the relevant departments and engaging with them to resolve the issues daily
- To process ITO transfers by preparing the ITO transfer journal and submitting for approval and processing weekly
- To support tenants to utilise correct payment references by identifying repeat offenders, preparing letters on correct payment reference processing for tenants, providing feedback to building managers and submitting letters for engagement with tenants monthly
- To prepare the variance report between the cashbook and the TO transfers by extracting the data, reviewing for completion and submitting for resolution weekly
- To allocate payments to the general ledger.by reviewing the transactions, verifying the coding and processing daily

**Other Payment Allocations**:

- To allocate merchant receipts by receiving the batches, verifying the transactions against the slips, importing into the system and processing daily
- To verify the batch number sequence by reviewing the batch numbers, confirming that the numbering is in sequence, address any issues and process daily
- To file physical receipts by receiving the receipts, scanning the documentation, saving onto the server and filing the hard copies into the relevant files daily
- To resolve unallocated payments by identifying unallocated payments, investigating the issue until resolution and saving the paperwork electronically and in hard copy daily
- To provide support to the buildings with respect to the speed point machines including identifying issues, logging and following up on calls with the relevant suppliers, providing support to resolve issues and sourcing new equipment as required

**Debit Order Administration**
- To load debit order requests by receiving the request, verifying the completion and accuracy of the debit order request paperwork and loading onto the system monthly as required.
- To process monthly debit orders by preparing the list of debit orders, submitting monthly, reconciling processed debit orders against the list of debit orders and resolving any non-payment issues monthly.
- To administer the cancellation of debit order instructions by submitting the paperwork to the building manager, collecting the completed forms and implementing on the system monthly.

**Audit Support**
- To support with the audit by preparing audit files, extracting information for auditors and responding to queries as required

**Qualifications**:
Grade 12 with Accounting is required

**Functional experience**:
0 - 1 years experience in administration (preferably financial) is required

**Job Type**: Permanent

**Salary**: R8 000,00 - R10 000,00 per month

**Education**:

- Certificate (preferred)

**Experience**:

- Administration: 2 years (preferred)

Ability to Commute:

- Johannesburg, Gauteng (required)

Ability to Relocate:

- Johannesburg, Gauteng: Relocate before starting work (required)

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