Debtors Clerk

2 weeks ago


Pretoria, South Africa Apex Global Solutions Full time

**Job Title**: Debtors Clerk
**Location**: Kosmosdal
**Reports To**: Finance Manager / Credit Control Manager

**Job Summary**:
**Key Responsibilities**:

- **Account Reconciliation**:

- Accurately reconcile debtor accounts and promptly address any discrepancies.
- Ensure all transactions are properly recorded and align with company policies.
- Investigate and resolve irregularities within accounts efficiently.
- **Debtors Collection**:

- Negotiate payment terms, payment plans, and settlements where applicable.
- Maintain professional and positive relationships with debtors while ensuring payments are received promptly.
- Keep detailed and accurate records of all communications with debtors.
- **Debtors Age Analysis**:

- Regularly review the debtors' age analysis to identify overdue accounts.
- Prioritize accounts requiring immediate action and escalate unresolved issues to management.
- Generate detailed reports on overdue accounts, providing an analysis of the status and suggesting next steps.
- **Debtor Queries and Disputes**:

- Investigate and resolve debtor queries and disputes in a timely manner.
- Work closely with the sales and customer service teams to address and resolve any outstanding issues.
- **Reporting & Administration**:

- Prepare monthly aging reports and provide insights into cash flow and collections performance.
- Ensure debtor files are kept accurate and up to date, adhering to company procedures and compliance standards.
- Assist in the preparation of regular debtor forecasts for the finance department.
- **Compliance**:

- Ensure adherence to relevant legal, regulatory, and internal policies regarding credit control and debt recovery processes.

**Qualifications & Skills**:

- **Education**:

- Matric/Grade 12 qualification is essential.
- A qualification in Accounting, Finance, or Credit Management is an advantage.
- **Experience**:

- At least 2-3 years of experience in a debtor’s or credit control role.
- Familiarity with accounting software (e.g., Pastel, QuickBooks) is highly desirable.
- **Language**:

- Proficiency in Afrikaans is essential for this position.
- **Laptop**:

- **Skills**:

- In-depth understanding of accounting principles and debtor management processes.
- Strong communication, negotiation, and interpersonal skills.
- Ability to work both independently and collaboratively within a team.
- High attention to detail with strong problem-solving abilities.
- A high level of integrity and professionalism in all dealings.
- Capable of handling stressful situations and resolving conflicts efficiently.

**Working Hours**:

- Full-time position, Monday to Friday from 08:00 AM to 17:00 PM.
- Flexibility in working hours may be required depending on workload and operational needs.

**Salary**:

- Competitive, based on experience and qualifications.

**Job Types**: Full-time, Permanent

Pay: R12 000,00 - R15 575,00 per month

Ability to Relocate:

- Pretoria, Gauteng 0157: Relocate before starting work (required)

Expected Start Date: 2025/03/01


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