Branch Administrator

Our client is looking for a very vibrant **Branch Administrator** to join their company

**Key Requirements**
- Diploma or degree in Administration advantageous
- Fully computer literate in MS Office
- Exquisite communication and people skills
- Strong administrative ability, attention to detail
- Strong planning and organizing skills
- Be able to perform under pressure

**Key Responsibilities**
- Collaborate with the sales team to ensure alignment of quotations and contracts on Syrinx
- Review contracts, advise notes and add additional charges daily to ensure accuracy before confirming them in Syrinx
- Create supplier quotations for services, refueling and breakdown callouts
- Quality checks and correct all PODs completed by field technicians against the company's standard prior to releasing to Finance for further processing for invoicing
- Ensure clients refueling and service slips are signed by the clients before uploading in the Portal
- Ensure all customers are invoiced as soon as work required has been completed
- Raise and check invoices, identify invoicing problems and ensuring all invoices are accurate
- Assist with debtor's collections
- Send out debtor's account statements
- Administering and reconciling petty cash
- Administering the branch procurement process
- Receive and process supplier quotations
- Raise supplier purchase order
- Raise good receipt verification (GRV)
- Monthly supplier payment pack submission
- Ensuring that all branch paperwork is submitted monthly as and when requested by Line management
- Collecting of branch overtime, leave forms, night outs,
- Banking

**Delphine Niyigena