Admin Controller

2 weeks ago

Rustenburg, South Africa RCL FOODS Careers Full time

**Are you ready for a new challenge in your career?**
- The RCL FOODS Talent Team is on the hunt for an experienced
- **Admin Controller** to join our logistics division based at
- **Rustenburg. **The successful incumbent will be responsible for managing the Admin functions.**Duties & Responsibilities**:
**1.1. **Strategy Operationalisation**
- Work in conjunction with the Logistics Manager to find opportunities to promote and drive cost saving initiatives
- Work closely with the cross functional teams to ensure the delivery of an integrated supply chain benefit.
- 3rd party contract management. Ensure contract SLA is adhered to at all times
- Manage _ad hoc_ projects as assigned by the Regional financial manager.

**1.2. **Adherence to policies and standards**
- Assist with the administration of HACCP and Health & Safety.
- Internal audit support and compliance with Vector policies and procedures. Ensure smooth running of yearly audit through proper preparation. Ensure admin findings are corrected and process updated.
- Management of disaster recovery policies and procedures.
- Maintaining Sustainability registers and reducing waste.
- Ensure procedures and items in admin controller’s checklist are consistently adhered to.
- Ensure local tax structures are adhered to

**1.3. **Monthly Reporting**
- Compile monthly commentary on month’s performance.
- Conduct the cost variance analysis by investigating major variances against budgets, targets and prior years.
- Compile appropriate reports that highlight issues to management based on findings.
- Monitor capacity utilisation of major assets across the business and provide feedback to senior management regarding under/over capacity situations and possible capex or lease requirements.
- Compile and analysis various reports for the month-end pack as well as other _ad hoc_ reports and presentations for leadership and Exco meetings.

**1.4. **Budgeting/Capex**
- Assume responsibility for compiling key aspects of the annual financial budget.
- Ensure adherence to set deadlines and timeframes as agreed by the Business.
- Communicate with key internal personnel in order to gather information for analysis and interpretation.
- Plan and allocate tasks and monitor progress according to set timelines and ensure feedback to Senior Management.
- Ensure all budgeted capex’s, when spent is correctly processed for management approval with backing motivations

**1.5. **Cost Control**
- Analyse costs against budget/forecast and investigate variances on a monthly basis.
- Continuously consider cost saving opportunities or areas where waste/inefficiencies can be eliminated and influence corrective action by line management.

**1.6. **Stock Management**
- Print reports before stocktake
- Oversee the physical count of stock
- Review, investigate all discrepancies and implement corrective action as and when required.
- Ensure all stock GRV‘d into SAP correctly and GRIR process is completed within the required timeframe.
- Provide the necessary information and actions taken with regards to weekly/monthly stock adjustments.
- Manage Chep pallet and crate position linked to KPI requirement’s.

**1.7. **Trip Recon and claims**
- Ensure trips are reconciled, claims are investigated and finalised within the allocated timeframe.
- Liaise with other departments to ensure POD’s are collected for all shipments.
- Liaise with Debtors and SO to ensure queries for depot are resolved timeously.

**1.8. **Information and Data Management**
- Ensure team members accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making.
- Share relevant data with management teams to enable reliable business decision making.

**Minimum Requirements**:

- Minimum B.Com Accounting/Management Accounting majors or equivalent degree
- 5 years management accounting experience (articled or otherwise)
- Some experience/exposure in an FMCG environment, preferably in logistics

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