Procurement Coordinator

2 months ago

Benoni, South Africa H Systems (Pty) Ltd. Full time

**JOB PROFILE**

**JOB PURPOSE**
The purpose of the role is to provide administrative and coordination support, assisting with order calculation, order placement, vendor communication, and maintaining procurement records and documentation.

**KEY PERFORMANCE AREAS**
- Purchasing.
- Administration.
- Reporting.
- SHEQ Integrated Management System control.

**MAIN RESPONSIBILITIES**
- **PURCHASING**
- Calculate Distribution Centre (DC) Inter Branch Transfers:

- Calculations on quantities of stock to be transferred from the DC to other branches according to stock shortages.
- Administer local buy-out stock orders for the company, including:

- Prepare local orders according to procurement data sheets.
- Source local buy-out stock from approved suppliers ensuring cost effectiveness.
- Create purchase orders for local buy-out stock as required.
- Place top-up stock orders with suppliers as required and ensure timeous delivery.
- Follow up on local buy-out orders with suppliers as required, within lead time requirements.
- Prepare local and international hardware orders according to purchasing data sheets for final approval by Procurement Manager.
- Prepare clearing instructions for import orders:

- Ensure all import / Export information is correct.
- Check Tarif headings for accuracy.
- Ensure all shipments are adequately insured in transit.
- Ensure correct delivery address.
- Generate purchase orders (PO’s) of approved procurement stock purchases on SAGE.
- Post Receiving of stock items (GRV) on SAGE for all containers received, upon completion of checks by warehouse.
- Administer local buy-out stock orders for the company, including:

- Prepare local orders according to procurement data sheets.
- Source local buy-out stock from approved suppliers ensuring cost effectiveness.
- Create purchase orders for local buy-out stock as required.
- Place top-up stock orders with suppliers as required and ensure timeous delivery.
- Follow up on local buy-out orders with suppliers as required, within lead time requirements.
- Update and verify branch stock levels recon weekly.
- Verify shortages in branch stock levels.
- Manage branch stock requests and escalate stock outs as required.
- Redistribute stock on IBT schedule or on Branch Sales Order, if applicable.
- Split container stock as planned by Procurement Manager.
- Administer Return to supplier (RTS) on SAGE.
- Process RTS if incorrect stock is delivered from supplier.
- Process RTS if stock is short delivered from supplier.
- Process RTS if there are price discrepancies.
- Send processed RTS to supplier and request matching documentation.
- **ADMINISTRATION**
- SAGE inventory maintenance.
- Code / description maintenance (ZZ / In active items/)
- Bill of material maintenance (BOM’s)
- Upload pricing into SAGE when required.
- Maintenance of groupings of inventory categories.
- Assist with supplier audits.
- Ensure import documents are accurate, compliant, and valid.
- Assist with optimising inventory costing by undertaking price negotiations with suppliers for competitive rates.
- **REPORTING**
- Produce reports and statistics monthly.
- Container Weight schedule.
- Die recon schedule.
- Ad Hoc procurement reports as required.
- **SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL**
- Ensure adherence to the OHS Act.
- Take reasonable care for the health and safety of themselves of other persons.
- Co-operate with the employer to enable prescribed duties or requirements to be complied with.
- Carry out any lawful order given and obey the health and safety rules and procedures.
- Report any unsafe or unhealthy situation to the employer.
- Report any incident to the employer.
- Comply with health and safety processes.
- Participate in any Integrated Management System activities as required.
- Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
- Ensure adherence to all company policies and procedures.
- Always maintain a high level of customer service levels standards.

**KEY JOB REQUIREMENTS**

**QUALIFICATIONS**
Grade 12 with at least 1 or 2 additional short course certifications.

**EXPERIENCE**
- 1+ years’ experience in a similar position, within the aluminium industry or similar.
- 5 years’ experience in an administration field.

**KN**OWLEDGE REQUIREMENTS**
- Understanding the basics of procurement processes, including requisitions, purchase orders and procurement documentation.
- Knowledge and understanding of applicable laws, regulations, and ethical norms related to procurement.
- Awareness and understanding of the ISO Standard requirements relevant to the position.

**SKILL REQUIREMENTS**
- Computer literacy with Proficiency in MS Excel at an intermediate level.
- Proficient in SAGE Evolution at an intermediate level.
- Strong attention to detail as precision is crucial when dealing with purchase orders, invoices, contracts, and other procurement-related documents to avoid errors.
- Outstanding pro

  • Buying and Logistics Coordinator

    2 months ago

    Benoni, South Africa Objective Personnel Full time

    QualificationsMatric Relevant tertiary qualification will be advantageous RequirementsMinimum 3 - 5 years working experience in a technical environment overseeing all procurement and logistics High attention to detail and ability to work in a highly pressurized environment In-depth understanding of international forwarding (air & sea) Valid drivers license...

  • Buying and Logistics Coordinator

    2 months ago

    Benoni, South Africa Objective Personnel Full time

    QualificationsMatricRelevant tertiary qualification will be advantageousRequirementsMinimum 3 - 5 years working experience in a technical environment overseeing all procurement and logisticsHigh attention to detail and ability to work in a highly pressurized environmentIn-depth understanding of international forwarding (air & sea)Valid drivers license and...

  • Buying and Logistics Coordinator

    2 months ago

    Benoni, South Africa Adzuna ZA B C2 Full time

    QualificationsMatricRelevant tertiary qualification will be advantageousRequirementsMinimum 3 - 5 years working experience in a technical environment overseeing all procurement and logisticsHigh attention to detail and ability to work in a highly pressurized environmentIn-depth understanding of international forwarding (air & sea)Valid drivers license and...

  • Storeman / Driver Jhb

    3 months ago

    Benoni, South Africa Vision Elevators (Pty) Ltd Full time

    **Company Description** Vision Elevators is a local elevator company with offices based in Durban, Cape Town and Johannesburg. We are seeking a young and vibrant applicant to monitor stock and assist with deliveries. The applicant should have strong administrative and communication skills. **Responsibilities** Manage all stock into and out of...

  • Storeman / Driver Jhb

    2 months ago

    Benoni, South Africa Vision Elevators (Pty) Ltd Full time

    Company Description Vision Elevators is a local elevator company with offices based in Durban, Cape Town and Johannesburg. **Job Description**: We are seeking a young and vibrant applicant to monitor stock and assist with deliveries. The applicant should have strong administrative and communication skills. **Responsibilities** Manage all stock into and...

  • Storeman / Driver Jhb

    2 months ago

    Benoni, South Africa Vision Elevators (Pty) Ltd Full time

    Company Description Vision Elevators is a local elevator company with offices based in Durban, Cape Town and Johannesburg. **Job Description**: We are seeking a young and vibrant applicant to monitor stock and assist with deliveries. The applicant should have strong administrative and communication skills. **Responsibilities** Manage all stock into and...

  • Production Manager

    3 months ago

    Benoni, South Africa PCM (Pty) Ltd Full time

    Oversee day-to-day operations of the paint manufacturing facility to ensure efficient production processes. - Develop and implement production schedules to meet customer demand while optimizing resource utilization. - Monitor inventory levels and coordinate with procurement to maintain adequate stock of raw materials and packaging supplies. - Implement and...

  • Storeman / Driver

    2 months ago

    Benoni, South Africa Vision Elevators (Pty) Ltd Full time

    Company Description Vision Elevators is a local elevator company with offices based in Durban, Cape Town and Johannesburg. **Job Description**: We are seeking a young and vibrant applicant to monitor stock and assist with deliveries. The applicant should have strong administrative and communication skills. **Responsibilities** Manage all stock into...

  • Site Manager

    3 months ago

    Benoni, South Africa F and G Sourcing Specialist Full time

    An exciting opportunity is available for a **Site Manager** with our **Solar Energy **client in Benoni. **Salary**: R15 000 - R25 000 per Month **Benefits include**: - Medical Aid (Momentum) - 100% contribution from Company. **Requirements**: - Experience in construction, engineering, or energy sectors is highly desirable. - Strong technical knowledge...

  • Site Manager

    3 months ago

    Benoni, South Africa F and G Sourcing Specialist Full time

    An exciting opportunity is available for a **Site Manager** with our **Solar Energy **client in Benoni. **Salary**: R15 000 - R25 000 per Month **Benefits include**: - Medical Aid (Momentum) - 100% contribution from Company. **Requirements**: - Experience in construction, engineering, or energy sectors is highly desirable. - Strong technical knowledge...

  • Solar Site Manager with 3-phase Wireman’s License

    3 months ago

    Benoni, South Africa F and G Sourcing Specialist Full time

    An exciting opportunity is available for a **3-phase wireman’s licensed Solar Site Manager** with our **Solar Energy **client in Benoni. **Salary**: R25 000 per Month (Negotiable depending on experience and qualifications) **Benefits include**: - Medical Aid (Momentum) - 100% contribution from Company. **Requirements**: - Experience within site...

  • Supply Chain Manager

    3 months ago

    Benoni, South Africa Cipla Full time

    **Supply Chain Manager** **CIPLA Mirren** **Gauteng - Benoni** - **Job Purpose** - To ensure safety by ensuring OHS (ACT) Compliance, no fatalities occur on-site, no LTI incidents, and no critical /major findings - To ensure efficiency by process standardization, developing robust products, capacity creation, and reduction of cycle time - To ensure quality...

  • External Sales Representative

    3 months ago

    Benoni, South Africa H Systems (Pty) Ltd. Full time

    **JOB PROFILE** **JOB PURPOSE** The core purpose of the role is to manage and grow key accounts, source new business, and ensure the achievement of sales and gross profit targets. **KEY PERFORMANCE AREAS** - Sales Management - Customer Relationship Management - Administration and Reporting - SHEQ Integrated Management System control **MAIN...

  • Project Assistant

    3 months ago

    Benoni, South Africa Pro-Match Recruitment Full time

    We are currently looking for a dynamic and well-organized Project Assistant to join our team, a prominent player in the building and construction industry located in Benoni. As a Project Assistant, you will play a pivotal role in supporting our project management team throughout the planning, execution, and administration of construction...

  • Fabrication Manager Benoni Industrial

    3 months ago

    Benoni, South Africa Career Circuit Full time

    **Purpose of the Job**: Oversees the manufacturing process of materials and products by ensuring they are cost-effective, efficient, and of high quality. Responsible for managing all aspects of the fabrication process, including scheduling, procurement of materials, and managing a team of workers. **Qualifications / Other**: Bachelors degree or equivalent...

  • Electrical Engineer

    2 months ago

    Benoni, South Africa Hr Xchange Full time

    This established and innovative company manufactures mining products. They offer a supportive culture with great opportunities for growth and development .   As the Electrical Engineer, you will be responsible for planning and directing the design , installation, testing and operation maintenance . You will need to develop and maintain...

  • Electrical Engineer

    2 months ago

    Benoni, South Africa Hr Xchange Full time

    This established and innovative company manufactures mining products. They offer a supportive culture with great opportunities for growth and development.  As the Electrical Engineer, you will be responsible for planning and directing the design, installation, testing and operation maintenance. You will need to develop and maintain relationships with...

  • Electrical Engineer

    2 months ago

    Benoni, South Africa HR Xchange Full time

    This established and innovative company manufactures mining products. They offer a supportive culture with great opportunities for growth and development.  As the Electrical Engineer, you will be responsible for planning and directing the design, installation, testing and operation maintenance. You will need to develop and maintain relationships with...

  • Technical Services Administrator

    3 months ago

    Benoni, South Africa Executive HR Consultants Full time

    A local and nationally represented company specializing in the supply, installation, and maintenance of products for the vertical lifting industry is looking for a Service Administrator to join their team in JHB. The main purpose of the Job is to ensure that there is efficient coordination between administration and service teams, with prompt logging and...

  • Service Administrator Jhb

    3 months ago

    Benoni, South Africa Vision Elevators (Pty) Ltd Full time

    Company Description A local and nationally represented company specializing in the supply, installation and maintenance of products for the vertical lifting industry is looking for a Service Administrator to join our team in JHB. **Job Description**: Ensure Service Coordination and administration in relevant Branch Ensure open communication with service...