Receptionist/administrator
2 days ago
**A manufacturing company in Paarl, Cape Town is looking to employ a suitably qualified and experienced receptionist.**
**KEY AREAS OF RESPONSIBILITY**
- Answer all incoming calls on the switchboard, put the calls through to the correct persons, and take messages when employees are not available.
- Handling of visitors in a professional and helpful manner.
- Update telephone extension listing on the shared drive.
- Ensure that all banking and deliveries / pick-ups done on time, daily.
- Loading of requisitions for phone repairs, stationery and courier services on time and accurate.
- Ensure that all bank account entries are accurate and reconciled daily.
- Bank account reconciliations are done daily (GL - CB - BS) as soon as Bank Statement turn from Provisional to Final and are numbered. The bank recon must also be updated daily.
- Update foreign currencies daily on Navision with information received from Standard Bank.
- Responsible for the completion of documentation for daily despatch of items by courier services.
- Register post and packages received from couriers to be written up in the relevant register and the receiver needs to sign for receipt of letter/package in the register.
- Receive and sign off on a daily basis book from the store with GRV’s, Delivery notes and Invoices to process.
- Posting / capturing all creditors/consignment creditors’ tax invoices. Ensure that the correct quantities are invoiced at the correct prices. (If one order has more than one invoice, each invoice must be captured separately with its correct invoice number and date)
- Ad-hoc duties required
**KEY JOB REQUIREMENTS**
- Grade 12 with maths and accounting
- Computer Literate
- Eye for detail
- Communication skills
- 3 Years of general accounting
**Experience**:
- Administrative office procedures, practices and equipment: 2 years (required)
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