Facilities Co-ordinator

2 months ago

East Rand, South Africa Afgri Full time

To ensure optimal utilisation of the branches’ office space, maintaining a safe, clean, and professional environment, and minimising disruptions to operations.

**REQUIRED MINIMUM EDUCATION/TRAINING**
- Minimum Grade 12
- Secretarial Diploma
- Certification as an Occupational Health & Safety Representative would be an added advantage

**REQUIRED MINIMUM WORK EXPERIENCE**
- 3 years’ Supervisory work experience

**KEY PERFORMANCE AREAS**
- Serve as the front desk receptionist and customer host, providing high-quality service to walk-in and phone-in customers.
- Handle general administrative duties and assist the admin department as required.
- Coordinate and manage events, ensuring professional execution and client satisfaction.
- Oversee occupational health and safety protocols, ensuring compliance with the Health and Safety Act.
- Manage facilities maintenance, including hygiene services, pest control, and subcontractor coordination.

**TECHNICAL KNOWLEDGE/ COMPETENCIES**
- Good management & Leadership skills
- Good interpersonal and communication skills
- Advanced coordination skills (Ability to plan, organize, prioritize and effectively coordinate.)
- Working knowledge of SAP is essential
- OHS Representative advantageous
- Sound, advanced, administration skills with proficiency in the use of pc’s, (MS office and SAP)
- Excellent written and verbal English skills to enable daily interaction with clients, visitors and colleagues.
- Ability to communicate in Afrikaans an advantage
- Telephone etiquette and ability to handle queries in a professional manner

**BEHAVIOURAL COMPETENCIES**
- Good communication and people skills / Proficient in English (oral and written)
- Ability to handle queries in a professional manner
- Ability to plan, organize, prioritize and effectively coordinate.
- Team Player
- Deadline driven
- Attention to detail and ability to Multitask
- Dedicated to quality work
- Health & Safety and Security conscious
- Analytical
- Strong organisational and time management skills
- Punctual and professional presentable at all times
- Proactive and able to use own initiative
- Polite, professional and self-confident
- Flexible and adaptable
- Gainful willing cooperation (emphasizing the importance of reaching a work objective)

**Closing Date: 08 October 2024**
- A law, known as the Protection of Personal Information Act, 4 of 2013 (POPIA) provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner._

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