Senior Specialist, Commercial

2 weeks ago

Pretoria, South Africa Exxaro Recruitment Full time

**Job Advert Summary**:
**PURPOSE**:

- To develop and implement contracting strategies and, commercial value release initiatives
- To provide commercial leadership and expertise within portfolio and support Manager, Capital Buying with regards to execution of contract management strategy for allocated portfolio
- To develop and maintain contracting strategies
- To provide specialist commercial input for contracting across all Business Units
- To provide a portfolio supervisory role in terms of contract vetting, and people performance management and contract lifecycle management.

**MAJOR CHALLENGES**:

- Develop and implement contracting strategies
- Involve relevant stakeholders and obtain sign-off while planning and executing contracting strategy
- Achievement of stretched financial targets under sustained business cost pressures.

**Minimum Requirements**:
**QUALIFICATIONS**:

- B Degree (Hons) (Relevant) (Essential/Minimum)
- Management Development Programme (Recommended/Desirable)

**EXPERIENCE**:
6-8 years Relevant experience in Supply Chain or related; Procurement; and Contract Management on a management level (Essential/Minimum) Operational

**REQUIREMENTS**:

- Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
- Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)

**Duties & Responsibilities**:
**Best Practice and Knowledge Management**
- Identify and support implementation of process and system enhancements to continuously improve commercial management process
- Study / research best practice processes and benchmark the Company processes at regular intervals
- Facilitate commercial process and ensure adherence to sound ethical principles
- Mitigate risk in terms of contractual exposure to the Company
- Focus on advancements in specialist field in order to assess advancements and potential cost reduction

**Compliance, Governance and Assurance**
- Ensure all business and capital buying operations adhere and comply with corporate governance, statutory, legal and other internal requirements
- Provide guidance to customers to ensure adherence to all policies, procedures, standards and guidelines
- Ensure supplier stakeholders comply with relevant regulatory requirements
- Identify, manage and mitigate risk associated with Supply Chain Management (SCM) capital buying initiatives
- Integrate Group Capital Buying guidelines and procedures with those of the Company’s SCM blueprint

**Contract Portfolio Management**
- Contract lifecycle management for entire portfolio
- Consultation, design, administer, facilitate and coordinate complete tendering process
- Agree on supplier negotiation metric and negotiate with successful supplier in finalising contract terms and conditions.
- Responsible for contractually committing the Company
- Report on portfolio contract performance in line with agreed targets
- Liaise with strategic sourcing teams on relevant commodity initiatives
- Establish, manage and maintain all portfolio contracts
- Manage supplier/vendor performance
- Influence supplier development initiatives
- Influence local economic development initiatives
- Manage the drafting of the commercial agreement and finalise sign-off of commercial agreement with suppliers
- Vetting and quality control of portfolio contracts
- Portfolio planning and resource allocation
- SCM balanced scorecard compliance
- Contribute to overall value release target
- Stakeholder engagement and dispute resolution
- Contract execution.

**Customer, Stakeholder and Client Relationship Management**
- Maintain database of supplier information and ensure that integrity and quality of data are relevant and of required standard
- Support on-boarding of new suppliers and manage supplier relationships
- Provide relevant and specialized support to applicable stakeholders
- Collaborate and communicate with customers and suppliers
- Build sound relationships with Business Unit (BU) end-users, key suppliers and project teams
- Work with contractors, consultants, Project Managers and BU end-users by providing contract specialist skills
- Establish and maintain strategic relationships with stakeholders
- Collaborate and communicate effectively with customers and suppliers
- Provide relevant and specialised support to stakeholders.

**Functional Excellence**
- Ensure correct contract templates are applied and that contracts implemented are correct, timeous and to the correct standard to support the contract strategy
- Assist with the improvement of contract templates to stay current with the developments in functional area
- Assist with development of streamlined business process to improve business process efficiency and eliminate duplication/bureaucracy
- Participate in Communities of Practices (COP’s) aimed at enhancing the function and entrench functional alignment
- Identify and mitigate contractual risks through appropriate risk mitigation plans
- Provide commercial guidance to end-users in all

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