Senior Specialist: Contract Management

3 weeks ago

Centurion, South Africa Land Bank Careers Full time

**Job Advert Summary**:
The Land and Agricultural Development Bank of South Africa (Land Bank) is South Africa’s only specialist agricultural bank established in 1912, the bank’s sole objective is to serve South African commercial and emerging farmers and bring specially designed financial services within their reach. These services enable farmers to finance land, equipment, improve assets and obtain production credit. The Land Bank provides financial services that have moved with the times and continues to provide services to agri-business and constantly reviews its offerings to ensure that they match the needs of an industry. As change has swept across the sector in South Africa the socio-economic makeup of agriculture has altered, bringing new entrants from historically disadvantaged backgrounds on to the land, these new farmers, facing the challenges of establishing sustainable agri-businesses across the agricultural value chain, Land Bank has been a commercial lifeline offering appropriately designed financial products that facilitate personal and commercial viability in a sector that is vital to the sustainability of South Africa and its people.

**MAIN PURPOSE **OF THE JOB**

To manage, draft and Maintain Supply chain Management Contracts. To give Procurement contractual and commercial advice and to provide Contract Management solutions to business units. Ensure compliance to the terms and conditions of the contract.

**Key Performance Areas**:
**1. Contract Management**
- Determine contracts to be implemented in accordance with execution of outputs; or
- Receive and analyse a request for the management of a contract to be implemented and liaise with Legal regarding this.
- Drafting relevant agreements and initiating vetting by the Legal Department
- Liaise with the relevant role players to ensure a common understanding and mutual agreement on delivery expectations
- Engage with senior management / Executive level relating to Supply Chain Management Contracts.
- Implement the agreement/contract deliverables in accordance with the agreed upon performance requirements
- Implement a contracts management system;
- Implement systems to ensure synergy amongst departments.
- Facilitate signatures
- Negotiation of Commercial Terms
- Monitor the agreement/contract deliverables to ensure compliance and to detect possible deviances in performance pro-actively

**1.1 Procurement Contracts Drafting**
- Draft / populate the relevant and applicable Procurement Services Agreements and liaise with the Legal Department for vetting to ensure quick and effective contract completion.
- Engage and liaise with the legal department regarding the negotiation of commercial terms with the Service Provider;
- Liaise with the Legal Department, Business Units and Supplier to finalise Contract / Commercial terms
- Acquire internal signatures and submit for external signatures;
**2. Supplier Performance Management & Supplier Development**
- Development a performance matrix for suppliers
- Implement a performance matrix for suppliers
- Measure supplier performance against matrix
- Monitor supplier performance against matrix
- Report on supplier performance
- Identify supplier development initiatives together with business
- Advise on initiatives in line with legislation

**3. Maintain Customer Relationships**
- Identify the relevant role players in accordance with business requirements and dependencies
- Set-up meetings with the role players to discuss the roles and responsibilities and possible areas of cooperation, improvement and conflict
- Obtain mutual agreement on the resolution of issues, meetings required and the delivery of inter-dependent outputs and results
- Agree to the expected outcomes from each party

**4. Documentation Management**
- Oversee, Draft, Manage and Maintain all required reports and documentation in line with policy and procedures
- Establish a system that ensures that all documentation are easily accessible
- Ensure that all documentation is managed and maintained within allocated timeframes
- Ensure that documentation is complete and readily available for audit purposes

**5. Ad Hoc Procurement Functions**
- Monitoring and Compliance with Applicable Procurement Legislation
- Auditing, Policy and Procedures
- Acting Responsibilities

**Preferred Minimum Education and Experience**:

- 4 Year Legal Qualification (LLB) Degree or equivalent.
- Working towards 3 year qualification or equivalent Supply Chain Management qualification.
- 5 years experience within a Procurement environment
- 3 years experience in Supplier Performance Management
- 3 years experience in Contract Management

**Critical Competencies**:

- Microsoft Office
- Knowledge / Experience of Procurement Systems
- In depth working experience of contract management / law
- Relevant Legislation
- Procurement Policy and Procedures

**Additional Requirements**:

- Travel as and when required
- Extended hours as and when required

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