Project Officer: Platform Management and It

4 weeks ago

Durban, South Africa HSRC Recruitment Full time

**Job Advert Summary**:
In delivering ‘social science that makes a difference’ the Research Divisions, Units, Institutes and Centres of the Human Sciences Research Council (HSRC) undertake policy-oriented research from its offices in Pretoria, Cape Town, Durban, and Pietermaritzburg. Our public purpose mandate is set out in the Human Sciences Research Council Act of 2008.

The Human Sciences Research Council is a statutory research agency whose mandate is to inform the effective formulation and monitoring of government policy; to evaluate policy implementation; to stimulate public debate through the effective dissemination of research-based data and fact-based research results; to foster research collaboration; and to help build research capacity and infrastructure for the human sciences. The Council conducts large-scale, policy-relevant, social-scientific research for public sector users, non-governmental organisations and international development agencies. Research activities and structures are closely aligned with South Africa’s national development priorities.

The External Capacity Development & Internships unit located in the Office of the Deputy Chief Executive Officer for Research (ODCEO: R) seeks to appoint an experienced, high-functioning Project Officer. The programme for which this appointment is to be made is called the Department of Science and Innovation - Human Sciences Research Council (DSI - HSRC) Internship Programme. The programme aims to bridge the gap between academic study and competent performance in the workplace by offering structured internship opportunities to unemployed graduates in the Science, Engineering and Technology (SET) disciplines as well as those in the Humanities and Social Sciences (HSS) discipline.

This is a permanent position and the incumbent can be based in any of the HSRC’s offices; Durban, Cape Town or Pretoria

**PROJECT OFFICER: PLATFORM MANAGEMENT AND IT (1 Position)**

**Ref No: Pro Office Plat 02/2024**

**Minimum Requirements**:

- Qualification NQF 7, in an IT related qualification
- Skilled worker with 3 - 5 years of experience.
- Microsoft licensing knowledge is an added advantage.
- Strong administrative skills to perform general administration and support functions relevant to their work.
- Attention to detail.
- Ability to work under pressure and extended hours.
- Must possess good written and verbal communication skills.
- Excellent interpersonal skills.
- Must be able to work well within a team as well as independently.
- Customer-centric and solution-driven.
- Must be a SA Citizen.

**Duties and Responsibilities**:
Will include, but not be limited to the following:

- Consolidate and update the list of users (Host administrators, mentors and interns) currently registered on the SharePoint platform.
- Ensure that all users are granted licenses and utilize the DSI-HSRC Online platform to submit resignations, leave, timesheets and goal-setting/work plans online.
- Download monthly leave reports, resignations, timesheets and intern transfers.
- Link new mentors to interns on the DSI-HSRC Online platform.
- Manage the reset password requests from users and liaise with HSRC IT to generate the passwords.
- Communicate with stakeholders and respond to queries.
- Monitor the issue tracker dashboard.
- Generate monthly issue tracker reports.
- Manage the content update on the DSI-HSRC online platform.
- Facilitate training workshops on the internship management portal for inductions and other related events.
- Assist with the integration of intern data from the DSI-HSRC management system into the current operation database.
- Compile a list of newly recruited interns and liaise with HSRC IT to assign licences.
- Share login details with new interns.
- Activate the new intern’s accounts on the DSI-HSRC online platform and link them to their respective mentors.
- Assist with the DSI-HSRC online platform user guide.
- Perform data cleaning and data analysis tasks for the operational database for programme reporting.
- Record notes and feedback from meetings.
- Support and manage the repository of documents as required for operational and accountability purposes.
- Taking on any other ad hoc tasks as required.

**APPLICATIONS**:

- A cover letter of motivation indicating your suitability and goals for the position.
- A detailed CV, as well as a certified ID copy.

Please note that applicants may be required to complete a written test pertaining to this position.

**Application Instructions**:

- Please not that currently the system cannot accept multiple, separate, attachments, please ensure that you PDF your C.V and ALL your supporting documents into one file and attach it when prompted to do so for your C.V document, ensuring that it complies with the file size below;
- Attachments must be less than 1MB, there is an on-screen option to resize
- The HSRC is committed to accelerating the improvement in the proportion of its staff complement who are

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