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Administrator: Fleet Europcar Kzn Depot

5 months ago

KwazuluNatal, South Africa Motus Corporation Full time

Europcar branch, based in KZN Depot, has a permanent opportunity available for a Fleet Administrator. Strong organising and administration skills are necessary for this role, as well as a high respect for the time lines affecting the role and a team player attitude. This position is an ideal opportunity to deepen your understanding of the car rental business within a fast-paced, exciting industry.

**Position Overview**:
The purpose of the position is to ensure that all fleet administrative duties are completed timeously and to the required standard for fleet efficiencies to be realized and business risk to be controlled, providing office services by implementing administrative systems, procedures, and policies, and expedite administrative projects.

**Specific Role Responsibilities**:
Job Outputs:

- Support and promote the vision and mission of the Company and promote the image of Motus Car Rental together with ensuring that all Vehicle Fleet Controls together with all administrative duties are performed according to the company’s standards and kept up to date.
- Overall management of the E-Tag stock.
- Maintain a sound relationship with SANRAL.
- Assignment and de-assignment of E-Tags and manage related procedures.
- Handle all E-Tag-related queries both internally and from SANRAL
- Timeous coordinating, preparation, and submission of reports monthly
- Reports may include but not limited to:

- Monthly Vehicle Spec Sheet updates
- NAAMSA - Vehicle Industry Procurement stats
- E-Tag Control Report
- Administrative responsibilities include but not limited to:

- Monthly Fuel management updates on the Operational system (Impress)
- Vehicle Model parameter management on the operational system (Impress)
- Filing and other ad hoc administrative duties to comply with auditing purposes.
- Assisting the fleet supervisor with fleet planning
- Arriving and fleeting of new vehicles
- De fleeting of vehicles
- Capturing sold vehicles on impress
- Ensuring licences for KZN are up to date
- Compliance reports such as spare keys, licence discs
- AD Hoc duties

**Qualifications and Experience**:
**Minimum Experience**:

- 2 years of relevant administration experience in the industry.

**Minimum Qualification**:

- NQF Level 4 qualification (Grade 12 or equivalent)

**Preferred Qualification**:

- Business Management or other relevant tertiary qualification.

**Minimum Requirements**:

- Valid unendorsed driver’s license
- Computer literacy with high level of accuracy

**Skills and Personal Attributes**:
**Competencies**:

- Communication: strong communication skills at multiple levels.
- Interpersonal Effectiveness
- Strong administration abilities
- Ability to work in a systematic and organized manner.
- Effective at managing time and priorities, and able to perform effectively under pressure.
- Attention to detail; must work accurately and meticulously.
- Accuracy: high levels of accuracy and attention to detail required.
- Logic and sound judgment
- Proactive
- Team player
- Business Understanding
- Negotiation skills
- Strong time management skills, adhering to deadlines and timelines pertaining to area of accountability.

**Personal Attributes**:

- Committed
- Professional
- Resilient
- Responsibility and accountability to customers and meeting performance requirements.
- Flexible, self-motivated, trustworthy
- Honesty and integrity
- Sense of urgency and commitment.