Imports/exports Controller

2 weeks ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 71150

**Job Type**
- Permanent

**Job Title**
- Imports/Exports Controller

**Computer Skills**
- ERP System,MRP,Ms Office,SAP

**Industry**
- Manufacture

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng

**Key Performance Areas and Tasks**
- Liaise with imports and exports customers and suppliers, inspection companies, planning, finance, warehouse, customers, line manager, internal department, freight forwarders and shipping companies.
- Ensure full support to nominated distributors in neighbouring states.
- Coordinate urgent deliveries via Distribution.
- Supervise the inspection and or loading of containers
- Ensure monthly targets are met and exceeded.
- Build relationships with new and existing clients with constant communication
- Follow up on payment of accounts and ensure financial controls are being adhered to.
- Ensure bank and SARS clearance formalities are met.
- Presentation of papers to bank.
- Ensure company complies with all laws, orders and regulations from any government in the territories company exports to.
- Ensure all exports adhere to hazardous restrictions and documentation is handed over to suppliers

**Administration**
- General administration: typing, filling, faxing, departmental duties, reports, graphs etc.
- Preparation and submission of Quotations
- Check stock availability and update tracker
- Run weekly exports meeting with planning team - present and discuss the status of all open non delivered export orders.
- Preparation of exports documentation, including all documents related to Bill of Lading and Letters of Credit.
- Prepare and follow up on quotes
- Provide Customers with all documentation required such as data sheets, MSDs product info, COA’s and other quality information.
- Processing orders.
- Ensure all invoices are processed before cut-off.
- Provide internal and external customers with constant feedback on the progress of their PFI’s, orders, freight estimates and deliveries.
- Initiate the opening of customer accounts
- Ensure accurate and timeous submission of reports
- Receive, process and invoice credit notes and returns.
- Supply Invoice allocations for inbound and outbound freight invoices
- Master Data maintenance
- Support the EDI process - run error reports, investigate and assist with resolution.
- Monitor incomplete delivery status and alert freight provider of the same.
- Analyse changing material demand patterns
- Interface with vendors and forecast material integrity
- Track and improve vendor performance
- Analyse SAP generated forecasts on reasonableness, accuracy and communicate discrepancies to the business
- Process customer order enquiries, schedule changes and cancellations
- Determine, research and correct material inventory discrepancy causes
- Ensure the steady flow of materials necessary for operating a manufacturing line
- Ensure there’s adequate supply of inventory without over-ordering or wasting resources
- Monitor materials flow to identify bottlenecks, forecast problems and suggest improvements
- Process customer shipment inquiries or complaints and schedule changes or cancellations for shipment orders
- Coordinate supplier payments with the account payable department
- Track production volume and monitor customer demand patterns and purchasing trends
- Preparing cost estimates and performance reports
- Negotiate with current vendors or seek out new vendors that can offer lower prices without compromising quality
- Support management with risk assessments and mitigation activities on supply risks**Inherent Requirements**

**Minimum Training, Qualifications And Experience Required**:

- Tertiary qualification - Bachelor’s Degree in Supply Chain Management.
- 3 - 4 years’ experience in Planning and shipping
- Computer literate
- MS Office with advanced excel skills.
- Familiarity with Insurance and incoterms
- Extensive knowledge of SARS requirement, Letters of credit, Bills of lading etc.
- 3 to 5 years’ experience in an export position with exports into Africa would be highly advantageous.
- Excellent interpersonal communication skills to communicate with internal and external customers.
- Good telephone manners and sound planning skills.
- Knowledge of ERP system SAP is not negotiable - Experience in MRP II (Manufacturing resource planning)
- Ability to work independently and after-hours when necessary.
- Systematic, logical, and analytical approach, meticulous attention to details.
- Experience in Companies/Groups with (global/international) matrix organization
- APICS, Certification or equivalent (preferred)

**What Qualification**
- Supply Chain Management.

**Minimum Qualification**
- Bachelors

**Status**
- Available

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