Maintenance Planner

2 weeks ago

Cape Town, South Africa V&A Waterfront Full time

Reporting to the Executive Manager: Operations, the **Maintenance Planner** is responsible for the implementation of planned maintenance and to assist the various discipline managers within the Operations Department in realizing the V&A Waterfront's preventive maintenance strategy and guiding its asset management plan. The initial purpose of the job will be to oversee, direct, maintain and be responsible for all customization and optimization of the 'Plan On' computerized maintenance management system (CMMS), and develop the necessary workflows, protocols and operating procedures required to deliver on the asset management plan.

The Maintenance Planner also works with all senior managers, supervisors and contractors to manage the planned, scheduled, and predictive maintenance, schedule the entering work orders, providing the necessary reports to enable efficient completion of all work orders/ maintenance schedule. The Maintenance Planner must ensure that the CMMS system functions optimally and must frequently consult with the Business Application Manager in terms of integration with 'MRI', the V&A Waterfront's ERP and property management system to ensure current and future integration points, workflows and integrations are functioning optimally.

**Job Objectives**

**Plan On® CMMS/EAM System Maintenance**
- Manage, optimize and direct any customization of the PlanOn ® CMMS.
- Manage and direct asset survey, data import and together with Finance and/or Development manage all future asset creation and/or take-on in Plan On®.
- Implement maintenance strategies and develop maintenance procedures.
- Utilize latest maintenance management tools to ensure effective maintenance of all assets.
- Maintain the asset master record within the CMMS.
- Arrange and oversee process for receiving and registering new assets and/or plant items from Development.

**Planned Maintenance and Scheduling**
- Responsible for developing and managing the plant maintenance schedules for the V&A Waterfront in conjunction with Senior Managers, Supervisors and/or Contractors.
- Assist with tender documentation, schedules and procedures for planned maintenance contracts.
- Assist in the drafting and implementation of Service Level Agreements.
- Co-ordinate planned maintenance contracts, create, manage and administer work orders for all general and statutory plant, listed but not limited to Heating, Ventilation and Air Conditioning, Linear assets, Lifts, escalators and/or hoists, LPG Installations and bulk tanks, Hydraulic bridges and water locks, Electrical sub stations, Fire alarms and detection, Access control, Pump stations, Building fabric and so forth.
- Co-ordinate and schedule all planned maintenance and planned works between discipline managers, supervisors and/or contractors, ensuring SLAs and that the V&A Waterfront’s assets, buildings and infrastructure’s optimal life cycle is achieved.
- Develop work packages and maintenance procedures and align to SOPs for maintenance teams and/or contractors.

**Reactive Maintenance Workflow**
- Ensures that service help desk and/or Control Room (for after hours) is trained, receives all reactive or ad hoc maintenance queries and that such is captured in the CMMS system to the correct standard to aid in initial trouble shooting; and initiate the correct workflow to ensure service delivery.
- Analyze and screen work orders and maintenance issues for opportunities to perform root cause analysis and close feedback loops to planned maintenance.
- Attend to process, plant and/or equipment issues arising and/or require engineering evaluation and direction that point/lead to improved planned maintenance.
- Conduct analysis and trend reports, compiling periodic reports providing Operations with requisite information for decision making.

**Asset Creation and CMMS/EAM Master Data**
- Create and maintain master asset record as it pertains to CMMS for all new equipment installed under capital projects or maintenance refurbishment.
- Conducts and runs audits and/or asset surveys to pull in new assets or maintain the asset master record within the CMMS.
- Direct process for receiving and registering new assets and/or plant items from Development as well as overseeing scrapping of assets, redundant plant/equipment and related administration.
- Conduct analysis and trend reports.

**Duty Manager**
- Responsible for entire complex when on standby / weekend duty, every 8 to 10 weeks, ensuring all problems, i.e., lift stoppages, breakdowns, parking boom failures and leaks are solved timeously.
- Represents the Executive Manager: Operations outside working hours and hands/takes over to/from the Night Manager when on duty.

**Integration**
- Assist other V&A Waterfront departments with potentially integrating their MRI service requests with PlanON ®
- Improve MRI ® / PlanON ® work experience through various initiatives

**Operations Optimizations**
- Identify continuous improvement opportunities throug

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