Creditors and Admin Controller

2 weeks ago


Stellenbosch, South Africa Janneke Kemp Consulting Full time

**Purpose of the job**

The purpose of this role is to ensure complete and accurate financial accounts of the specified remit within the business entities and associates.

**Key Responsibilities**

**1. Creditors Management**
- Maintain, monitor and manage an accurate creditors’ book.
- Processing of supplier invoices, expenses and payments in a timely manner.
- Credit cards (bank reconciliations, verifications of all slips, posting and ID recharges).
- Reconcile creditors’ accounts and manage claims/queries.
- Prepare weekly creditors ageing reporting & summarise status of each outstanding balance.
- Maintain good supplier relationships and liaise with suppliers to ensure timely settlement of accounts.
- Liaise with Logistics team to ensure accurate and complete data is captured.
- Assist Senior Financial Accountant with cashflow calculations.

**2. Banking**
- Prepare, reconcile and record monthly bank transactions.
- Preparation of all Foreign payments, liaison with the bank to ensure payments meet all SARB requirements and tending to any related queries.
- Manage all COD’s, re-imbursement claims and once-off payments and prepare payments.
- Manage cashflow on bank accounts and transfer money between Current and Depositor accounts.
- Load payments to growers on banking platforms and process data on accounting platforms.

**3. General Ledger Bookkeeping**
- Reconcile intercompany transactions.
- Transactional accounting, posting of journals and account reconciliations.
- Calculating month end provisions relating to outstanding supplier invoices and credit card transactions.
- Assist with audits and attend to queries by auditors.

**4. Debtors & Customer Collections**
- Maintain, monitor and manage an accurate debtors’ book.
- Process customer invoicing in a timely manner.
- Prepare, review & send customer statements.
- Reconcile customers’ accounts and manage claims/queries.
- Intercompany recharges and reconciliations.
- Prepare weekly debtor ageing reporting & summarise status of each outstanding balance.
- Liaise with customers to ensure timely debt collections.
- Data processing on excel to perform necessary checks that initiate weekly grower payment cycle.
- Release incoming funds on banking platforms.

**Formal Qualification**:

- Formal Accounting qualification (Diploma/Degree)
- Driver’s license

**Job-related experience**:

- Commercial experience (3 years)
- ERP system experience (3 years)
- Inventory/Export systems experience (desirable)

**Job-related knowledge**:

- IFRS/IFRS for SME’s
- INCO terms
- FOREX transacting

**Job-related skills**:

- Computer literacy (MS Office) (3-4 years)
- Excellent communication skills (3-4 years)
- Strong problem-solving skills (3-4 years)
- Analytical skills (3-4 years)
- Attention to detail (3-4 years)

**Competencies**:

- Ownership and responsibility
- Ability to work without close supervision
- Approaching problems in a rational and analytical manner
- Collaboration with others
- Ability to work well under pressure
- Desire to be organised and create plans
- Detail orientation

Ability to commute/relocate:

- Stellenbosch, Western Cape: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have three years of commercial experience in a Finance role?
- Do you have a formal accounting qualification (Diploma/Degree)?

**Education**:

- Diploma (required)

**Experience**:

- ERP systems: 3 years (required)

Application Deadline: 2023/05/31



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