Administration Assistant

7 months ago


Brackenfell, South Africa Shoprite Group Full time

**Purpose of the Job**:
The purpose of the Administrative Assistant role is to fulfil a range of administrative duties for Foods Buying Liqour team. The role supports through the delivery of day-to-day coordination of tasks including diary management, correspondence, events administration, and travel arrangements. The role is well suited to an organised individual, who has a keen interest general office and events administration in a fast-paced environment.

**Job Objectives**:
Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g., meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).
Book conference calls, boardrooms, pool cars and accommodation assist with travel arrangements for the team.
Execute general administrative duties including typing, copying, binding, scanning, etc.

Assist with preparation and formatting of executive presentations.
Produce and distribute correspondence including memos, letters and forms.
Compile accurate minutes of meetings and distribute timeously.
Develop and maintain filing systems for all relevant documentation including computer and manual filing systems.
Support in the development and implementation of an invoice tracking system.
Timeously resolve all administrative issues.

**Qualifications**:
Grade 12 certificate - (essential).
Diploma in General Administration

**Experience**:
+2 years’ experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes and strong excel skills - (essential).
Strong level of proficiency with MS Office (Outlook, Excel, Word, PowerPoint) - (essential).

Must have intermediate Excel skills.
Experience working in a marketing environment - (desired).
Experience in a retail or FMCG environment - (desired).

**Knowledge and Skills**:
Strong administrative skills and the ability to plan, coordinate and execute general administration functions, practices and standard operating procedures to realise team / departmental goals and objectives.
Communication and reporting skills with the ability to clearly and accurately convey information and data.
Handles sensitive information in a confidential manner.
Is client orientated and committed to providing a high-quality service. Detailed, rule-orientated and organised - Plans their work effectively, pays attention to detail and ensures expectations are met within time and standards.
Ability to work under pressure and effectively prioritise their workload to respond to a rapidly changing and fast-moving environment.
Able to analyse information, identify standard causal relationships and main themes. Applies problem solving skills to work through relevant details and facts and identify possible causes of problems. Works within company policies and procedures, Code of Conduct and applies ethical behaviour.

**Applicant Feedback Policy**:



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