Junior Fleet and Uniform Co-ordinator

4 months ago

Bellville, South Africa Feedem Recruitment Full time

**Job Advert Summary**:
We are looking for a Junior Fleet and Uniform Co-ordinator who will take full responsibilities for the company's fleet and uniform requirements.

Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300 sites and employs more than 5 000 people ranging from dieticians, chefs and human capital specialists to hygiene experts.

We provide a wide range of catering and associated services to clients in all industries. We customise our catering and services according to their needs. Our services are offered with confidence as everything we do is underpinned by an ethical code and full compliance with all the relevant industry standards and regulations.

We have a country-wide footprint with our head office in Johannesburg, and regional offices in Cape Town, Durban, George, Worcester, Port Elizabeth, Rustenburg, Kimberley and Bloemfontein.

**Minimum Requirements**:
**Skills and Competencies**
- Strong Time management Skills and Deadline driven
- Must be able to work with minimum supervision
- Attention to detail
- High level of accuracy
- Able to work under pressure
- Good interpersonal skills
- Teamplayer and work independently
- Financial and Numerical Accumen
- Friendly and approachable
- Able to manage a busy switcboard
- Excellent time management skills'
- Deadline driven
- Data Analysis and report writing skills
- Able to communicate at all levels

**Qualifications**
- Grade 12
- 3-5 years experience in a similar role.
- Previosu experience with fleet
- Previous experiecne in stock control
- Computer literate especailly excel
- Previous experience with Mix Telematics advantagous

**Duties and Responsibilities**:
**Uniform Management**
- Ad hoc uniform issues
- Storeroom management
- Stock management
- Placing orders with suppliers
- Ensuring invoices received is loaded for payment
- Co-ordinating annual uniform orders
- Handling queries from stakeholders
- Monthly reporting

**Fleet Management**
- Maintaining a fleet inventory of all vehicles owned by the company, including their make and model, purchase date, current mileage, and any outstanding repairs that need to be made
- Ensuring that all company vehicles are insured and registered
- Coordinating with third party vendors to arrange maintenance and repair services for vehicles
- Maintaining records of fuel usage and mileage for each vehicle in order to prepare invoices for billing purposes
- Communicating with vendors or customers regarding service appointments for each vehicle
- Coordinating with insurance companies to file claims for damaged vehicles
- Reporting vehicle accidents or other incidents involving company vehicles to insurance companies or legal departments as appropriate
- Working with the human resources department to schedule employee training on company vehicles or equipment
- Coordinating with the accounting department to arrange for payment for services rendered
- Verify driver’s licenses;
- Conduct driver assessments;
- Legally appoint drivers;
- Monitor fleet cards transactions;
- Monitor tracking systems daily;
- Managing Fleet capacity and fleet insurance
- first line of contact with Insurance for end to end to end claims handling/management
- Running Motor vehicle cost reports for finance;
- Advice and guidance to operators and managers on fleet compliance issues, vehicle inspections and driver compliance;
- Create and maintain fleet files;
- Responsibility for the day to day operations of vehicle maintenance, service and repairs

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