HR & Payroll Administrator

2 weeks ago

Durban, South Africa BGA Recruitment Full time

Position based in Hillcrest
- 12 Month Fixed Term Contract_

This role description sets out the typical duties and obligations of the function of the HR and Payroll Administrator.

This list is not intended to be exhaustive but rather a summary of the general duties, responsibilities and KPI’s.
- As an HR and Payroll Administrator, you will play a crucial role in ensuring the smooth and efficient functioning of the human resources and payroll administration functions within the organization.
- This position requires a detail-oriented individual with a strong understanding of HR policies, payroll processes, and compliance regulations.
- The HR and Payroll Administrator will be responsible for handling a variety of tasks related to employee records, payroll processing, benefits administration, and maintaining compliance with relevant laws and company policies, updating our BEE123 & EE123 platforms.

Payroll Processing:

- Accurately process weekly, fortnightly or monthly payroll for employees.
- Accurately process mid-month reimbursement claims
- Calculate and input employee hours, bonuses, commissions, and deductions.
- Ensure compliance with tax regulations and other statutory requirements.
- Address and resolve payroll-related inquiries from employees.

HR Administration:

- Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System).
- Assist in the onboarding process, including new hire orientation and documentation.
- Process employee status changes, such as promotions, transfers, and terminations.
- Generate employment verification letters and respond to HR-related queries.

Benefits Administration:

- Administer employee benefits programs, including the group life, income protector & dread disease insurance and any other perks.
- Assist employees with benefit-related inquiries and concerns.
- Collaborate with external vendors to ensure seamless benefits administration.
- Collaborate with international vendors for overseas employees

Compliance:

- Stay current on HR laws and regulations to ensure compliance.
- Prepare and submit required reports to government agencies.
- Assist in HR audits to ensure compliance with company policies and legal requirements.

Recordkeeping:

- Maintain confidentiality and accuracy of employee records.
- Manage and organize HR documentation, including personnel files and other relevant paperwork.
- Support the implementation and maintenance of electronic recordkeeping systems.
- Maintain training registers for workskills plans

Payroll Accuracy and Efficiency:

- Ensure timely and accurate processing of payroll to prevent errors and discrepancies.
- Collaborate with finance to meet budgetary targets and financial goals.
- Mitigate financial risks by adhering to payroll regulations and tax compliance.

Benefits Administration:

- Efficiently manage employee benefits programs, contributing to overall compensation satisfaction.
- Evaluate and recommend cost-effective benefit options to align with budgetary goals.
- Ensure compliance with regulatory requirements related to benefits

Training and Development:

- Maintain coordinate professional development programs.
- Contribute to a skilled and capable workforce that positively impacts business performance.
- Align training initiatives with organizational goals

Data Security and Confidentiality:

- Ensure the security and confidentiality of employee data.
- Mitigate risks associated with data breaches or privacy violations.
- Adhere to industry standards and legal requirements related to data protection.

BBBEE and Employment Equity
- Maintain payroll information on digital platforms
- Maintain Training registers
- Update Equity comittee minutes and payroll information relevant to BBBEE and Employment Equity
- Submitt EEA reports annually
- Maintain and monitor EEA12 equity plan

**REQUIREMENTS**:

- Bachelor's degree in Human Resources, Business Administration, or related field.
- MS Office (Excel, word, etc)
- Previous experience in HR and payroll administration.
- Strong understanding of HR laws, regulations, and compliance requirements.
- Proficient in using SAGE 300 and payroll software.

**CORE Competencies**:

- Driving Customer Value
- Fostering Collaboration
- Passion For Results

**ROLE Competencies**:

- Accuracy
- Ensuring efficiency & excellence
- Planning and organising
- Communication
- Decision making
- Initiating action
- Excellent attention to detail and organizational skills.
- Strong communication and interpersonal skills.
- Ability to handle sensitive information with confidentiality.
- Integrity and trustworthiness.
- Proactive and solution-oriented mindset.
- Ability to work independently and collaboratively within a team.
- Strong analytical and problem-solving skills.
- Excellent time management skills and ability to meet deadlines.
- Ability to work collaboratively in a team environment, fostering positive relationships with colleagues and service providers.

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