Accounting Administrator

3 weeks ago

Durban North, South Africa Aspen Pharma Group Full time

**JOB PURPOSE**:
To assist the Group Financial Manager - Holdings in managing the financial processes. This will be achieved by driving the Aspen values: Excellence, Commitment, Teamwork, Innovation and engaging and building partnerships with the finance team and business partners.

**KEY PERFORMANCE AREAS**:
**Financial management and Administration**

**CREDITORS**
- Capturing of the following timeously with supporting documentation and ensure that it has been approved in line with the Framework:

- Supplier invoices
- Expense claims
- Travel invoices
- Creditor’s reconciliations
- Preparation and payment of monthly creditor reconciliations within agreed payment terms
- All queries are followed up & resolved in the shortest possible timeframe
- Payments
- Paying of all creditors inclusive of travel suppliers
- Selecting supplier reconciliations for payment
- Selecting expense claims for payment
- Obtaining relevant signatory reviews
- Loading onto SAP/FNB
- Ensuring that payments are made and released with no delays
- Attending to supplier/EA queries
- Suppliers/EA’s are updated as to the progress of their payments

**FOREIGN PAYMENTS**
- Loading and vetting of all Inwards and Outward payments onto E-forex
- Loading of vendors on the e-forex platform
- Receipting of inward payments
- Obtaining relevant signatory reviews
- Timeous submission to the bank
- Ensure all BOP related transactions are processed

**CREDIT CARDS**
- Timeous processing of all credit card transactions in respect of the various cardholders
- Consult with the FNB credit card division on a quarterly basis to ensure that contact details for the cardholders are always up to date
- Ensure that credit cards are obtained for new qualifying employees
- Ensure that credit cards are returned and closed for all terminated qualifying employees
- Required form to be completed for new and returned cards inclusive of renewed cards

**PETTY CASH**
- Full Petty Cash procedure for both local and foreign cash including reconciliation of the physical cash to the GL

**COMPLETION OF GENERAL LEDGER RECONCILIATIONS**
- Petty Cash
- Balancing of the creditors sub-ledger to the creditors general ledger
- Other adhoc recons
- Generation of our cash position and liquidity forecast
- Preparation of relevant monthly tax schedules
- Preparation & processing of forex transfers utilizing the services of Bidvest Bank
- Preparation of quarterly BBBEE analysis
- Preparation of month end accruals
- GRNI - ensuring that no purchase orders older than 2 months to exist in GRINYA
- Monitoring of ‘payments durban’ inclusive of certain checks being done prior to handing over to creditors

**ADHOC**
- Assistance with projects as they arise
- Sort out queries as they arise
- Answer any questions and queries of external auditors re: year end
- Assist with putting processes in place to clear all audit issues

**EDUCATIONAL QUALIFICATIONS & EXPERIENCE**
- Degree/Diploma in Accounting or relevant qualification
- Accounting Degree/Diploma
- 5-7 Years’ Experience in a relevant environment
- Previous experience within an SAP environment is preferable

**WORK-SPECIFIC SKILLS & EXPOSURE**
- Previous experience in the pharmaceutical or similar industry is very desirable
- Experience in implementing financial controls
- Experience in implementing new systems

**SKILLS AND ATTRIBUTES**
- Must have excellent communication skills and have the ability to communicate professionally on financial issues
- Mature, resilient, assertive and someone with unquestionable integrity
- Highly numerical with great attention to detail and deadline driven
- Ability to interact with all levels of staff
- Able to work under pressure - a calm, organized approach and ability to prioritize
- A self-starter with a high degree of analytical rigor
- Excellent time management
- Excel Knowledge
- Ability to work overtime during critical periods

**KNOWLEDGE**
- Excellent understanding of Tax legislation; IFRS; variance analysis; technical & economic knowledge of forecasting and planning systems
- Sound experience in financial management
- Computer literate - Advanced in MS Excel, MS Word and a fully integrated computer system e.g. ORACLE, Baan, SAP, Management Information systems etc
- Knowledge of pharmaceutical business

**ASPEN COMPETENCIES**

**Business**
- Results orientated
- Planning and organisational skills
- Strategic planning
- Global thinking
- Entrepreneurial thinking
- Leadership
- Teamwork
- Problem-solving and good judgment
- Responsibility & Accountability

**People**
- Team player
- Value people
- Cross-cultural skills
- Team management
- Perseverance and tenacity
- Writing skills
- Presentation skills
- Leadership
- Credibility
- Pragmatic

**Self**
- Passion
- Curiosity / learning agility
- High standards
- Technical / professional knowledge
- Industry knowledge
- Personal responsibility
- Honesty
- Ethical conduct

Aspen is committed to the principles of equal employment opportunity. Pr

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