Public Information Assistant, Unic Pretoria

6 days ago

Pretoria, South Africa United Nations Full time

This position is located in the United Nations Information Centre (UNIC) Pretoria, within the Information Centres Service (ICS), Strategic Communications Division (SCD), Department of Global Communications (DGC).

The UNIC Pretoria is part of the global network of United Nations Information Centres (UNICs), which are the principal sources of information about the United Nations system in South Africa. Overall, UNICs are responsible for promoting public understanding and support for the aims and activities of the United Nations by disseminating UN information materials to a local audience in local language; engaging local and regional partners; and bringing the United Nations closer to the people it serves.

The Public Information Assistant is under the direct supervision of the National Information Officer and the overall supervision of the Director of UNIC Pretoria.

**Responsibilities**:
Within delegated authority, the incumbent is responsible for the following duties:

- Provides specialized assistance in the production and delivery of information communications products and services.
- Researches a broad scope of information sources, printed and electronic; compile and present information for use in the preparation and production of communications products/services for external audiences.
- Organizes and executes special events, coordinating with diverse partners and the media to highlight and publicize key events.
- Handles administrative coordination in support of special training and other programmes.
- Assists in the production and editing of video/film projects, radio programmes, or website projects: researches diverse print and electronic information sources for topics and materials for projects; suggests ideas on content, narration texts, audio excerpts, design elements, etc.; selects and catalogues sound/ visual materials and evaluates quality for inclusion in productions, and obtains requisite clearances and copyrights; prepares detailed “shot lists” of video and film material; transcribes audio materials available only on audio format, etc.
- Assists in the electronic dissemination of programmes; prepares, maintains and updates web page, to include drafting and editing content; uploads/downs load audio files and maintains file structure.
- Identifies and prepares new material for inclusion in appropriate web pages by: researching various information sources for relevant material and cross-checking information with author offices as required; identifying, retrieving and downloading pertinent documentation and other information in requisite programming languages for Web format or inserting into database after determining appropriate categorization; editing documents to conform to UN format, structure and style and preparing new pages, incorporating graphics as needed, using appropriate authoring tools and necessary programming languages; preparing and updating index of documents; posting documents on the UN web and/or development servers and ensuring the appropriate directory location; checking and testing for multiple browser support, etc.
- Manages updates and further develops internal databases; update website; generates a variety of standard and non-standard statistical and other reports from various databases.
- Assists in the preparation, review and monitoring of financial requirements and expenditures, including budget submissions, procurement, purchase orders, petty cash and payments to vendors.
- Performs other related administrative duties, as required, including physical space planning; identification of office technology needs and maintenance of equipment, software and systems.
- Provides guidance and training to junior staff.
- Performs other duties as assigned.

Competencies

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
A high school diploma or equivalent is required.

Work Experience
A minimum of seven years of experience in public information, communications, public relations, administration and/or related area is required.

Experience working with social media tools, video and photo editing tools is required.

Experience assisting in the design, organization, and production of events and/or editorial projects is required.

Experience monitoring social media and producing metrics repo

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