Project Office Lead

2 weeks ago


Cape Town, South Africa Xceptor Full time

**ABOUT XCEPTOR**
Data is at the heart of everything we do: Xceptor has been designed around data manipulation in its broadest sense. We source data from wherever it flows. We curate, normalise, validate, repair, and enrich that data so it reaches its destination in a reliable and consistent format. Data coming out of Xceptor is data our clients can trust.
We are recognised as an expert in the Financial Services vertical, which strongly aligns with Business Users in Middle and Back-Office teams. We enable these users to solve their data challenges by themselves, rather than through a technology-led project.
**Our Vision** is to be the leading platform for automating data flows.
**Our Mission** is to empower business users within Financial Institutions to build automated processes that deliver trusted data.
**Our Values** were created by our people, and speak to both who we are, and who we aspire to be. Ambition is in our DNA, and we embrace any opportunities ahead. Our curiosity and desire to grow drives us to learn from our customers and those around us. Our people are empowered, accountable, and deliver. We pull together, step up and focus on outcomes. The brilliance of our people makes a positive difference.

**THE ROLE**
The Delivery Project Office performs a critical business function, ensuring professional services work is forecast, tracked, analysed, reported and billed correctly. The role works closely with Delivery and Finance teams to ensure a seamless process of work to billing is achieved.
The role is not simply to ensure data is captured; it also ensures the data is accurate, analysed, understood and presented intelligently to support decision making.
You will achieve this through collaboration across different groups to gather the data required, and use your enthusiasm, expertise and attention to detail to ensure teams deliver what is expected.
Working independently and as a member of the broader delivery team, you are happy working to tight deadlines and understand that accurate data and timeliness is of paramount importance. You have strong influencing and communication skills, getting buy-in and support from contributors so you can deliver what is required.
You can work well with different audiences, maintaining a first-class relationship with stakeholders, across delivery staff, project managers, finance managers, COO, CFO and others requiring Delivery insights.
**RESPONSIBILITIES**
**Governance & operational cadence for the Delivery operation**
- Ensure well-defined processes exist and followed by teams so professional services info is captured and delivered on time and the deliverables outlined below can be met.
- Support the delivery teams with operational improvements where appropriate

**Time capture reporting and invoicing (through OpenAir)**
- Own the OpenAir time capture system and data within it
- Ensure timesheet/utilisation capture is efficient, accurate and timely
- Work with Project Managers to ensure time is approved ahead of billing
- Ensure time capture feeds from other systems (DevOps) are maintained
- Ensure time against projects is accurately invoiced in line with contracts and any specific client requirements
- Work with finance to agree any revenue recognition requirements
- Provide internal utilisation reports to support decision making
- Oversee the maintenance and integrity of the data within OpenAir

**Maintain and present the delivery forecast to stakeholders**
- Ensure accurate forecasts are provided to support revenue planning, including billable, non-billable, bespoke invoicing schedules
- Ensure Professional Services forecasts are in place for current month + 5 months, providing commentary and insight where required

**Maintain the Catalogue of projects across Delivery**
- Ensure full records of current projects - contracted, internal etc are maintained in OpenAir
- Ensure Statement of Work / contract documentation is captured and stored in line with Legal / Finance requirements
- Report project actuals v. budget and variances, with commentary
- Provide analytics on performance and improvement areas

**Support Delivery & Finance Teams**
- Support teams to ensure data is accurate and weekly / monthly processes are followed
- Capture, collate and report Delivery activities, progress and KPIs
- Lead monthly calls with project teams and finance to ensure any project nuances are captured and reported accurately
- Ensure board reports / other reporting decks produced on time
- Gather, collate and present ad hoc data as required

**Maintain the Delivery Dashboard (PowerBI)**
- Own and develop the Delivery Dashboard to present a real time view of project status
- Enhance the dashboard as reporting requirements evolve
- Use Xceptor to collate information (training in Xceptor will be given)

**Ensure all processes are well documented and transferable** so no single point of failure exists in the team at any point.

**Success Indicators**
- Accurate information, with rep



  • Cape Town, Western Cape, South Africa Hutech Head Office Full time

    Job Title:Construction Project LeadAbout the Job:We are seeking a highly skilled Construction Project Lead to join our team at Hutech Head Office. The successful candidate will be responsible for managing projects allocated, ensuring adherence with cashflow and programme, drafting cashflow and programme documents, meeting deadlines, keeping the server up to...


  • Cape Town, South Africa Lead Robot Full time

    Company Description As a LeadRobot Agent, you get to bring your personality to work every day and connect with others through meaningful interactions. Through these connections, you will be able to offer people a variety of opportunities, from giving them a chance to better their financial situations to joining amazing causes that will benefit them and the...


  • Cape Town, South Africa Project Management Connection Full time

    **Requirements**: - Our client in the Retail Industry is urgently looking for a Senior Project Manager or Program Manager with Microsoft knowledge and understanding to run a Microsoft office 365 program. - They are looking for someone with strong leadership and driving skills, attention to detail, but that is not drawn into the operational nitty gritty that...


  • Cape Town, South Africa Project Management Connection Full time

    **Requirements**: - This role leads, manage and control the implementation and deployment of the requirements for different Legacy Applications that will be retained and integrated with the Global Template to deliver a complete functional solution across the end-to-end business process. - The role needs to effectively manage the full implementation...


  • Cape Town, South Africa Project Management Connection Full time

    **Job Details Overview** **Position Description**: - The Project Administrator is required to assist the Head of the PMO in implementing agile standards in order to drive timeous delivery to fruition. The incumbent will be required to support project managers who deliver on average three projects at a time. The role includes scheduling meetings, taking...

  • Project Manager

    5 days ago


    Cape Town, South Africa Project Management Connection Full time

    **About**: A key part of the role is stakeholder management across the business and the ability to translate technical jargon into business terminology. This role is responsible for understanding the business problem / opportunity and assisting the business owner with determining the project approach and project streams required to ensure delivering on...

  • Project Coordinator

    7 months ago


    Cape Town, South Africa Project Management Connection Full time

    **Output / Deliverables Measurement/S** **Financial Administration** - Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reporting - Coordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on PPO before month-end closure. - Manage account payments...

  • Senior Project Manager

    9 months ago


    Cape Town, South Africa Project Management Connection Full time

    **Position Description**: **Key Responsibilities**: - Take responsibility for the delivery of one large and two smaller-sized projects, from initiation to completion in the Collective Investment Scheme business: - Inception, Initiation and Implementation of a business operating model change and associated system enhancements for the company’s Collective...

  • Project Manager

    8 months ago


    Cape Town, South Africa Project Management Connection Full time

    **Main Purpose of the Job** The management of projects to meet identified business needs, acquiring and utilising the necessary resources and skills, within agreed parameters of cost, timescales, and quality. **Role Responsibilities** - Coordinate and integrate activities across multiple functional lines - Ensure timely and effective communication with the...

  • Master Scheduler

    2 weeks ago


    Cape Town, South Africa Project Management Connection Full time

    **Main Purpose Of Job**: - Provide master scheduling expertise to the infrastructure department that supports the effective utilisation of resources and enables management to make effective and efficient decisions through works planning and data-driven information. **Key Responsibility Areas**: - To conduct demand planning and programming for the Project...

  • Project Officer

    2 months ago


    Cape Town, South Africa GNP Plus Full time

    Position Summary Based within the Grants Unit, the Project Officer supports the Grants Managers across various grants and projects designed to contribute to a world where every person living with HIV enjoys their right to a healthy and dignified life, free from stigma and discrimination. The Grants unit focuses on participatory grant making with PLHIV and...

  • Back-office Senior

    7 months ago


    Cape Town, South Africa Lead Capital Group Full time

    ROLE PURPOSE: The primary purpose of this position is to aid and assist management with daily tasks and responsibilities catering to the department as a whole. The specifics will be listed below. The senior will also dually function as an agent. KEY ACCOUNTABILITIES. RESPONSIBILITIES OF ROLE Senior: - Monitoring all incoming tickets within the department,...


  • Cape Town, South Africa Project Management Connection Full time

    **Minimum Requirements** **Education**: - Matric - Qualification in Project Management - Qualification in Change Management (desirable) - Degree or Diploma in Business Management, Computer Science, Business Science or Engineering would be advantageous - PRINCE2, PMBOK, Agile, Scrum, SAFe, Kanban **Experience and Skills**: - 8 -10 years’ solid Project...


  • Cape Town, South Africa Project Management Connection Full time

    **Main Purpose**: The Technical Project Manager is responsible for the delivery of high-quality technical solutions for a deployment project in South Africa/Western Cape. This role will coordinate the technical project activities for these functional streams starting from pursuit/estimation to deployment/Hypercare and liaise with the other project streams to...

  • Senior Project Manager

    7 months ago


    Cape Town, South Africa Project Management Connection Full time

    **Output/Core Tasks**: - Facilitate process for Business Case development and approval - Ensure alignment between approved Business Case & project delivery - Define & manage the project in accordance with the Project Management methodology, governance & standards - Accountable for resource contracting and optimal utilisation - Effective Risk, Issue,...

  • Project Lead

    7 months ago


    Cape Town, South Africa Root Platform Full time

    We’re a fast-growing tech startup building global infrastructure that powers the future of insurance. We're looking for a Technical Project Lead to guide clients through rapid, robust implementations on the Root platform. Your goal is to ensure that clients have effective, accurate, error-free and swift product launches, and work closely with our Solutions...


  • Cape Town, South Africa Project Management Connection Full time

    **Requirements**: **Financial Administration**: - Update the project budget and execute monthly cost & projection reporting - Manage account payments for various vendors - Capture Purchase Orders and invoices and resolve and follow up on budget queries - Coordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on...

  • Project Administrator

    3 months ago


    Cape Town, South Africa The Gem Project Full time

    **Main purpose of the role** The Project Administrator will organise and coordinate all operational and office administration activities, in order to ensure organisational effectiveness, efficiency, and safety of our equine and canine sanctuary. The Project Administrator is responsible for developing intra-office communication protocols, streamlining...


  • Cape Town, South Africa Lead Robot Full time

    Company Description As a LeadRobot Agent, you get to bring your personality to work every day and connect with others through meaningful interactions. Through these connections, you will be able to offer people a variety of opportunities, from giving them a chance to better their financial situations to joining amazing causes that will benefit them and the...


  • Cape Town, South Africa Project Management Connection Full time

    **Main Purpose**: The Technical Project Manager is responsible for the delivery of high-quality technical solutions for a deployment project in South Africa/Western Cape. This role will coordinate the technical project activities for these functional streams starting from pursuit/estimation to deployment/Hypercare and liaise with the other project streams to...