Buyer/ Scheduler: External Supply

7 months ago

Johannesburg, South Africa Aspen Pharma Group Full time

Applications are invited for the above-indicated vacancy that exists in the **Supply Chain Division** based in **Port Elizabeth or Woodmead**. The incumbent will report directly to the **Operations Team Lead.**

**Company Description**

We are a global speciality and branded pharmaceutical company, improving the health of patients across the world through our high-quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product and manufacturing capability.

Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high-performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

**KEY RESPONSIBILITIES**

**Demand Planning**
- Review and verify the demand forecast downloaded in ERP system.
- Review the Inventory level projection file (ILP) and RO list.

**Supply Planning**
- Monthly sales and operation process.
- Reschedule backlogs daily, and prioritise and expedite as needed.
- Long-term planning (6 months +). Identifying capacity constraints.
- Firming of orders on ERP as per demand forecast, obtain authorization as per the approvals framework and distribute to suppliers.
- Regular follow up with suppliers on open order status.
- Demand Forecasts verified and shared with suppliers.
- Manage all supply related activities for site changes.

**Reporting and performance management**
- Stock-out reports - Perform stock-out analysis.
- Vendor Performance Management - compile quarterly reports
- OTIF reports - maintenance and distribution
- Compile and update monthly and quarterly sales forecast reports.
- Maintain tracker for non-conforming stock investigations and claims.
- Maintain obsolescent stock report.
- Report on budgeted, planned and actual sales.

**Logistics Planning**
- Plan shipments on weekly basis based on sales plan to achieve OTIF
- Liaise with manufacturing sites, logistics service providers to ensure documentation is available and is processed with shipments
- Track shipments including raw material shipments (Toll)
- Identify any risks to delivery of our orders
- Coordinate actions emanating from the projects meetings

**Planning & procedures**
- Oversee work / serve as a lead technical expert in a complex area/project

**Asset/ Resource coordination**
- Provide input into required changes in resources to enable achievement of own objectives
- Determine resource needs of own area of work; request and allocate required assets and resources for the fulfilment of work objectives

**Technical expertise**
- Optimise current processes; identify gaps in current policies/procedures
- Propose changes or improvements to management on processes, tools, techniques, and products
- Provide technical advice for issues experienced by internal stakeholders

**Accountability & Decision Rights**
- Provide updates to management regarding team or operational performance, work progress and quality
- Serve as a technical advisor to management to resolve the most complex technical challenges, and handling escalated issues as a lead technical expert
- Escalate out-of-policy matters

**Independent decisions relating to**:

- Non-routine issues
- Correction and/ or containment of errors of significant impact (financial loss, customer business, materials and/ or equipment downtime)
- Prioritisation of tasks and responsibilities within overall direction and clearly defined parameters/ schedules and established policies, practices, guidelines, and quality and safety checks

**EDUCATION & EXPERIENCE**
- Matric
- 6+ years of Buying experience
- National Diploma in Logistics or Supply Chain Management

**SKILLS AND KNOWLEDGE**
- Computer literate - MS Office
- Production planning
- Sound understanding and knowledge of MRP/ MPS logic

**Competencies**
- Interrogating Information
- Making Decisions
- Planning and Organising
- Meeting Deadlines
- Customer Awareness

**Innovation, Creativity and Problem-solving**
- Demonstrate initiative, creativity, outstanding problem-solving skills and reliability
- Work requires problem resolution to non-standard and unique technical, operational and business challenges
- Work with team to resolve more complex tasks and day-to-day technical/ procedural challenges. Often handles escalated issues
- Regularly serve as a technical advisor to management to resolve the most complex technical challenges. Regularly leads others in identifying original and resourceful approaches to challenging and un

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