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Head Ii: Residence Operations

1 month ago

Gauteng, South Africa University of Johannesburg Full time

**Advert reference**: uj_001760

**Advert status**: Online

**Position Summary**

**Industry**:Education & Training**Job category**:Education and Training**Campus**:Auckland Park Bunting Road Campus**Contract**:Permanent**Remuneration**:Market Related**EE position**:EE**Level**:Skilled**Introduction**

The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.

**Job description**
- Student Accommodation and Residence Life (SARL) is responsible for the accommodation of students and managed residences. SARL has 32 residences and 7 day-houses across the four campuses (APB, APK, DFC and SWC). This role oversees and manages the residence operations of the university accommodation of all UJ campuses.**Responsibilities**:

- Strategic Planning:

- Develops a strategy and operational plan for UJ residence.
- Ensures that the vision, mission and strategic objective of the department is adhered to and aligned with the university’s vision and mission.
- Performs other related duties as assigned and requested by the Director from time to time.
- Introduce forms for room allocation during residence registrations for e.g., residence checklist and sign in forms.
- Conduct surveys on residence facilities to measure against strategic objectives.
- To ensure planning of maintenance in residences in terms of minimum standards set in the Student Housing in Higher Education Policy.
- To monitor performance of staff reporting to the role.
- Ensure that stock taking is done in all residences.
- To monitor and manage outsourced services or external contractors (gardening, pest control, sanitation/cleaning, security and maintenance)
- To supervise cleaning and hygiene in all residences.
- Ensure that all UJ residence furniture is recorded.
- To draft, develop, monitor, and enforce service level agreement entered with other stakeholders.
- Residence Leadership and management:

- To effectively and efficiently manage and develop student living in residences (university accommodation in accordance with the applicable UJ policies, rules, and procedures.
- To manage and develop staff at residences.
- To ensure that the university policies with regards to all aspects of residence operations is adhered to.
- To ensure the effective and efficient management of residence facilities in all UJ residences.
- Project Management
- Management of movable assets in Residences
- Hosting off external group booking and hosting of their programmes.
- Manage costs effectively in order to ensure budget adherence in collaboration with the residency policy and procedures.
- Management of all placement officers within the institution
- Stakeholder Management
- Forge internal and external relationships with key stakeholders.
- Manage relationships between staff and university authority.
- Advise the Director to manage staff in terms of career development, and performance.
- Give guidance and advice to the Director on Residence Operations related matters.
- To ensure coordination and synergy amongst Student Accommodation functions on relevant campus.
- Prepare budgets for the unit in line with the UJ policies.
- Ensure efficient and effective management and utilization of financial and other resources within the unit.
- Manage and protect institutional infrastructure and assets under your control.
- Draw a template to record day-to-day incidents and develop inspection form for residences
- Ensure repair costs for damages/breakages are recovered though breakage claims and are reported monthly.
- To ensure hygiene quality in residences is kept adequately.
- Ensure that the OHSA is adhered to.
- To assist with the admission of placement of students in UJ residences.
- To ensure proper management and control all movable assets in residences, offices, storerooms, and control movement of those assets between storerooms and residences
- Adhoc requests in line with student accommodation and residence life.

**Minimum requirements**
- A relevant Bachelor’s degree / B/Tech or equivalent qualification is essential.
- At least three (3) years’ experience within Student Affairs in higher education environment specifically working in a university residence, interacting with student leaders and student development.
- Three (3) years’ managerial (including financial) and administration experience.
- Two (2) years’ experience in planning of maintenance in residences in terms of the minimum standards set in the Student Housing in Higher Education Policy
- Three (3) years’ experience and knowle