Creditors

3 weeks ago

Kempton Park, South Africa SAA Careers Full time

**Job Purpose**:
The incumbent of this role supports the Lead: Shared Services (SS), all SAA Business units and external Vendors. This incumbent will be required to analyse and process SAA Vendor payments to the relevant GL and cost centre account as well as ensure all Vendor payments are approved per the company DOA, reconciled and processed as per the Supplier Credit terms. The incumbent must also be highly skilled in financial data analysis and be able to provide innovative solutions as required.

**Principal Accountabilities**:

- Demonstrates an understanding of the Finance Management strategy and plan relevant to own work outputs
- Implements department strategy within own area of responsibility
- Provides recommendations to support the implementation of the Finance Management strategy and plan
- Contributes to the budget management and containment of costs
- Applies cost saving initiatives continuously
- Provides recommendations on profitability
- Process Supplier payments in accordance with the contractual payment terms.
- Resolve all Supplier/Company Disputes promptly and efficiently
- Provide weekly/monthly cash forecast on payments
- Manage the Vendor database and ensure Supplier documentation is current and valid
- Ensure all Month end reporting, Accruals, Prepaid Accounts are handled and processed timeously.
- Prepare Monthly/Weekly reports and analysis on the Vendor accounts
- Drive cost compression initiatives within the SS Team
- Utilises resources in area of responsibility/ own area of work in a time and cost-effective manner
- Utilises technology to enhance internal and external customer expectations
- Executes work outputs according to customer requirements
- Adheres to Governance and Risk Management policies, processes and systems
- Delivers on regular, irregular and timeous reporting of information to key stakeholders
- Participates in continuous optimisation programmes, projects and initiatives
- Liaise with the relevant SAA Business units and Suppliers to ensure all payments are processed timeously Vendor accounts are current and reconciled as per the Supplier statement
- Resolve all payment disputes with internal and external clients promptly and efficiently. Continuous follow-up with the relevant stakeholders until the dispute is resolved
- Procurement maintains the Vendor Database. However, creditors should ensure all supplier details and documentation are current e.g. Supplier VAT registration documents, BBBEE Certificate and suppliers are registered on the Customer Supplier Database
- Ensure all Payments processed are authorised in accordance with the company delegation of authority (DOA) matrix
- Ensure Vendor accounts are cleared timeously once payments are completed
- Be able to efficiently Process Supplier Invoices, irrespective if received as an Expense Authorization, Purchase order or Framework
- Manage Vendor Account Settlements in line with the contracted/agreed payment terms to prevent account ageing in excess of 30 days
- Facilitate the process of early payment discounts with vendors, within the approved contractual terms and as approval by Lead: SS
- Ensure all Vendor documentation is efficiently archived and accessible for Audit purposes
- Vendor Cash Forecast reports must be generated timeously as required weekly/monthly
- Ensure AP Control Accounts are reconciled and cleared monthly. Manage and report on all Prepaid Accounts
- Month end Reporting and Accruals must be handled timeously within the given accounting periods
- All Payments must comply with the company’s Procurement Policy and Delegation of authority (DOA)
- Ensure VAT/ PFMA compliance and Accounts Payable policies and processes are adhered too and understood
- Drive cost compression initiatives within the Shared Services team.
- Adhoc responsibilities and support as required by the Lead: SS
- Provide accurate and timely information to the relevant SAA business units, Vendors and the line manager
- Represent SAA to external suppliers, internal and external auditors by maintaining professional and effective relationships to ensure that SAA’s interests are upheld
- Processing of all Vendor payments as per the contract payment terms and conditions
- Contribute to the overall optimisation of the Shared Services team, through active collaboration and participation on improvement projects, to limit financial risk within Creditors

**Qualifications & Experience**:

- A 3-year diploma in Accounting / Financial Accounting or relevant qualification at NQF level 6
- SAP experience and knowledge (AP, FI, MM, SRM)
- At least 2 - 3 years working experience in an airline financial environment

**Knowledge and Skills**:

- Financial Methodologies and practices with a specific focus on Creditors function
- A clear understanding of contract payment terms
- Knowledge of SAA procurement accounting policies and procedures
- Accounts Payable experience
- Knowledge of Vat Act
- PC Literate (MS Word, Excel)
- SAP proficiency

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