Creditors Clerk

2 weeks ago

Kempton Park, South Africa Smith Garb Full time

Gauteng, Kempton Park

Logistics concern, based in the East of Johannesburg, is looking for an Accounts Payable Specialist to join their team. Good Excel skills required. A large and lovely company offering growth

Main Purpose of the Role:

- Compiling vendor statement reconciliation and the timeous payment of assigned creditors in accordance with their payment terms.
- Identify and liaise with vendors not adhering to policies.

Qualifications:

- Matric
- Minimum of 3 years’ experience in an Accounts Payable role or an operational finance role
- Experience in a shared services environment is an added advantage
- Tertiary Qualification (Diploma/ Degree) in Finance would advantageous
- Computer Literacy Level - Advanced (MS Word, Excel, PowerPoint & Outlook, SAP)

Duties and Responsibilities:

- Request statements from vendors in accordance with their payment terms
- Prepare accurate recons on time for all accounts, across multiple entities prior to payment date, where RSSC is responsible for the vendor
- Maintain and build good relationships with branch administrators, suppliers as well as the AP & VQH team in ISSC
- Attend to all queries within the timeframe as set out in the SLA
- Perform root cause analysis and resolve queries related to accounts payable within agreed turn around times
- Ensure payments are made on time and in accordance with policies and procedures
- Ensure that both business/operations and RSSC is compliant with all policies, both local and global, at all times
- Ensure Debit Items are resolved within current month
- Drive cost efficiency (i.e reduce unit pricing)
- Send Proof of payment to suppliers and branches on time within the same day as payment
- Liaise with branch staff as well suppliers and actively manage the timely resolution of discrepancies/dispute and the submission of outstanding invoices for processing and approval
- Ensure expenses are recorded in the correct accounting periods and the preparation of accruals for month end closing
- Accurate and on time Month end Reporting
- Ensure that there are no aged items on either vendor statements or the sub-ledger - this is to be reviewed and actioned pro-actively
- Processing of Invoices on the system, where RSSC is responsible for this
- Liaise with branch staff as well suppliers and actively manage the timely resolution of discrepancies/dispute and the submission of outstanding invoices for processing and approval
- Ensure expenses are recorded in the correct accounting periods and the preparation of accruals for month end closing
- Accurate and on time Month end Reporting
- Ensure that there are no aged items on either vendor statements or the sub-ledger - this is to bereviewed and actioned pro-actively
- Processing of Invoices on the system, where RSSC is responsible for this
- Review and ensure all Intercompany Receivables are collected as per the Intercompany Rules
- Review all Intercompany disputes and ensure resolved as per Intercompany Rules and in such a way to avoid unnecessary losses
- Provide supporting documentation and other audit requirements
- Perform any ad-hoc duties as required by immediate supervisor or management
- Supply accurate and timeous figures for forecasting and reporting purposes
- Meetings with suppliers and/or business units as required

Attributes:

- Excellent communication skills
- Ability to work under pressure
- Strong Reconciliation skills
- Highly organized and good time management skills
- High level of problem solving skills - analytical ability
- Attention to detail
- Ability to work in a diverse team as well as be self-driven
- The ability to explain transactions using T-Accounts
- Understand and explain accounting principles and concepts

For more information please contact:

- Crystal Willis

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