Warehouse Administrator

2 weeks ago

Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 70473

**Job Type**
- Permanent

**Job Title**
- Warehouse Administrator

**Computer Skills**
- MS Excel,MS Word

**Industry**
- Transportation - Logistics

**City**
- Johannesburg

**Province**
- Gauteng

**Purpose Of The Position**
- To manage and maintain all warehouse administration effectively and efficiently and assist the warehouse operations team.

**Duties And Accountabilities**

**1.**
**Operations / Administrative**
- Responsible for delivering an excellent Warehouse Service to external / internal clients by adhering to Company policy and procedures as well as client SOP’s
- Ensure that all statutory requirements are met in accordance with Company processes and procedures
- Assist and resolve all external / internal client queries
- Responsible for all administrative duties and document control in the warehouse:

- Recording of all warehousing cargo / stock onto the warehouse management system as per the Company procedures
- All GRV’s, Delivery Notes, Invoices and Received Confirmations are stored as per the Company procedures
- Ensure that all damages are recorded as per the company procedures
- Ensure that the warehouse management system is real time to physical stock movements
- Ensure pick slip are created in the warehouse management system as per client requests
- Ensure that dispatch notes are created in the warehouse management system when picks are done and finalised
- Ensure that stock takes are done as per client SOP as well as assisting with capturing of stock take counts
- Ensure collection / delivery notes are created in the warehouse management system as requested from time to time
- Ensure all system generated documents / All warehouse release documents (POD’s) are stored under EDOCS in the warehouse management system
- Ensure monthly billing is done on time and shared with external / internal clients
- Ensure all bond store processes and procedures are adhered to as per the legislative
- Ensuring that the bond register and physical Bond Books are updated in real time
- Investigate stock variances (missing / over stock balances)
- Ensure that airfreight cargo has been released on time. Should cargo not be released, states warehouse process to be initiated

**2.**
**Financial Management / Invoicing / Reporting**
- Assist with creating supplier purchase orders from time to time
- Assist with preparing supplier invoices for payment
- Responsible for strictly maintaining and accurate invoicing for warehousing and transport clients
- Ensure that all original invoices are forwarded immediately to external / internal clients with supporting documents
- Manage WIP’s & Accruals on a weekly basis
- Assist external / internal clients with reporting as and when requested
- Assist and manage job losses
- Assist and prepare credit notes

**3. Manage Customer Relationships (External / Internal)**
- Ensure that strong relationships are built with external / internal clients
- Ensure efficient, effective and quick communication as per Company policies
- Understand and meet all external / internal client requirements / SOPs

**4.**
**Quality and Risk Management**
- Continuously evaluate your work environment and identify areas of weakness and report improvements when and where required
- Manage and monitor Service Level and quality of work
- Ensure all policies & procedures are followed
- Prevent and recover of company and client losses
- Identify risk areas and take necessary actions to prevent future occurrences
- Auditing of all documents received back from the warehouse and before sharing with external / internal clients
- Handling bond store clearances efficiently and accurately

**5. General / Other**
- Due to the nature of the business, from time to time you will be required to perform duties that do not fall within your ordinary responsibilities, and you agree to do so when requested
- During your employment you will be expected to comply with all reasonable instruction given to you and with all rules and regulations laid down by the Company**Inherent Requirements**

**Requirements**:
**Knowledge & Experience**
- Matric or Senior certification equivalent
- Experience within the warehouse environment
- Experience in freight handling
- General administration
- Experience in Stock control
- Preferable knowledge of Cargowise

**Skills**
- Conceptual, analytical, numeracy
- Query Resolution
- Microsoft excel and word
- Time management
- Strong People/Leadership Skills
- Ability to work under pressure/stress
- Attention to detail (detail oriented & precise)
- Exceptional communication skills (written and verbal)
- Ability to communicate and lead on all levels
- Target & result driven
- Diligent
- Flexible
- Confident & authoritative

**Attributes**
- **Adaptability**:Adjusting effectively to work with new structures, processes and requirements
- **Contributing to team success**:Actively participating as a member of a team to move the team towards completing a goal
- **Cust

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