Ethics Administrative Officer
1 day ago
**Key Responsibilities include but not limited to the following**:
1. Project managing the processes related to a committee meeting, including scheduling of closing dates for submissions and meeting dates, venue preparation, etc;
2. Receiving and checking of submissions of research proposals from applicants and collating them for reviewers;
3. Drawing up monthly schedules for allocated reviewers;
4. Sending out notifications of meeting to committee members timeously;
5. Preparation and distribution of the agenda;
6. Receiving reviewers’ comments from absent members before meeting date to present at the meeting;
7. Attendance and minute taking and recordings of meetings;
8. Assist with catering requirements for meetings;
9. Presenting minutes to Chair and the Committee for approval;
11. Distributing minutes to Committee members for perusal and approval;
12. Receiving requested queries, amendments, revisions from applicants for reviewing by the Chair and the Committee;
13. Generating approval certificates to applicants after Chair has authorized acceptance of responses;
14. Receiving copy of signed clearance certificate from applicants for archival purposes;
15. Attending to queries telephonically and walk-ins;
18. Assisting PI’s, students and supervisors with sundry queries;
19. Organizing ad hoc meetings as requested and when the need arises;
20. Facilitating and advising on ethics training for staff and applicants;
21. Compliance with DoH 2015 Guidelines.
**Requirements**:
- Minimum experience is 3 years of administration including 2 years experience of the University sector, with particular emphasis on Higher Education systems and processes;
Knowledge and experience of ethics would be a great advantage;
-- Be approachable and pleasant to talk to with good verbal skills using English,
- Pay attention to detail,
- Have excellent writing skills using English,
- Be a team worker,
- Have a strong service culture,
- Show initiative.
**Preferences**:
- A working knowledge of the higher education environment;
- A working knowledge of tertiary education and its processes;
- An understanding of the need to approve research using ethical standards;
- Knowledge and experience of the research ethics sphere
Detailed Description
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Additional Details
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Please submit a cover letter clearly indicating the post for which you are applying, a detailed curriculum vitae with names, addresses and contact details of three referees,
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