Facilities Coordinator

Closing Date
2023/06/05
- Reference Number
SHO230520-1
- Job Title
FACILITIES COORDINATOR
- Job Type
Permanent
- Location - Country
South Africa
- Location - Province
Western Cape
- Location - Town or City
Brackenfell
- Purpose of the Job

The Facilities Coordinator is responsible for the upkeep of all repairs and maintenance to the facility, ensuring that the Distribution Centre is safe and that all equipment and devices operate properly.
- Job Advert Details
- Job Category
Facilities
- Job Objectives
- Responsible for managing all contractors and suppliers in assigned areas.
- Responsible for the upkeep of all repairs and maintenance to the facility.
- Issuing order numbers for services rendered and goods ordered.
- Approving of all jobs done on site timeously.
- Checking of invoices against the job cards to ensure correct billing.
- Management of all SLA’s with contractors.
- Ensure maximum uptime on all machines.
- Check rates / discounts by getting comparable quotes.
- Obtain quotes for services and material needed as per DC maintenance requirements.
- Follow up on invoices received and ensure payment is processed.
- Renting of machinery and equipment where necessary.
- Conduct inspection in all the fire prevention systems and cold storage rooms.
- Ensure pressure setting are correct on all fire systems.
- Check that the diesel levels are maintained on generators and boilers.
- Ensure Ventilation systems are working.
- Ensure Grey water plant 100% operational.
- Ensure Gas monitoring system working.
- Ensure Generators are all on automatic position.
- Ensure contractors are compliant with SHEQ requirements as per legislation before they come on site.
- Establish and build relationships with relevant stakeholders within the business.
- Conduct daily/weekly inspections.
- Attend formal meetings with Operations / Facilities Manager when required.
- Develop awareness of business needs and identify potential opportunities - communicate to Operations Manager.
- Communicate and provide feedback regularly on activities and resolve queries timeously.
- Qualifications

Grade 12
- Experience

Minimum 3 years’ experience in a similar role within a warehouse environment.
- Knowledge and Skills
- Computer literacy (Word, Excel, Outlook)
- Verbal and written communication skills
- Attention to detail
- Strong interpersonal and networking skills
- Customer service orientation
- Planning and organising skills
- Stress tolerance (resilience)
- Valid driver’s license and own transport essential