13055 General Admin Assistant

2 weeks ago


Durban, South Africa Incdreams Recruitment Full time

**GENERAL OFFICE ADMINISTRATION ASSISTANT / PA**

**DESCRIPTION OF JOB**:
Customer & supplier liaison

Relief switchboard operation and reception duties

General Office Administration (Filing, Typing of correspondence, reports etc)

Administration on MS Excel & Pastel Accounting

Stock, supplier and invoice capturing in Pastel Accounting

Assistance with control of processed documents and Return for Credits

General office administration assistance in all departments

Function co-ordination and implementation

Personal Assistant to Managing Member - Booking of flights, conference, function, meetings etc arrangements

Assisting in other duties as needed and directed

**The individual must**:

- Use their own initiative
- Maintain a smart and presentable appearance at all times
- Maintain a presentable and professional office
- Possess necessary expertise to accomplish all tasks
- Demonstrate a positive and productive attitude
- Maintain confidentiality
- Display self-control even under pressure
- Speak clearly
- Exhibit objectivity and openness to other's views
- Write and type clearly, accurately and concisely
- Show and treat people with respect
- Strive for personal and organisational excellence
- Work ethically and with integrity
- Follow policy and procedures
- Correct tasks correctly and timeously
- Prioritize and plan work activities
- Possess excellent organizational abilities
- Have a working knowledge of sourcing and acquiring information through web media

**Education**:
Matric with a Tertiary Diploma

**Work Experience**:
At least 5 years working experience

**Must possess the following Computer Skills**:
MS Excel (intermediate level), MS Word (Intermediate), Web browsing, MS Outlook or similar, Pastel experience

**Other skills and Qualifications**:

- Ability to read and comprehend simple instructions, short correspondence and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute ratio and percent and to draw bar graphs.
- Ability to deal with problems in standardized situations.

**Work Conditions**:
Must have a valid Driver's License and own transport essential and no criminal record and excellent health.

**Dress Code**:
A well-groomed, neat, respectable and appearance must be obtained at all times

**Job Types**: Full-time, Permanent

**Salary**: R16 000,00 - R18 000,00 per month

**Education**:

- Diploma (required)

**Experience**:

- Administrative office: 3 years (required)
- Pastel: 1 year (required)

Ability to Commute:

- Durban, KwaZulu-Natal (required)


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