Personal Assistant to Managing Director

2 weeks ago


Bryanston, South Africa New Age Explorer Full time

**Key Responsibilities**:
**1. Personal Assistant Responsibilities**:

- Act as the primary point of contact between the Director and internal/external stakeholders.
- Manage and maintain the Director's busy calendar, scheduling appointments, meetings, and travel arrangements efficiently.
- Prioritize and coordinate the Director's daily tasks and activities to ensure maximum efficiency and productivity.
- Prepare and organize materials for meetings, presentations, and conferences.
- Conduct research and compile relevant information for the Director's projects and initiatives.
- Handle personal tasks such as organizing events, gift procurement, and personal appointments as required.
- Maintain strict confidentiality of sensitive information and maintain a high level of professionalism at all times.

**2. Administrative Duties**:

- Perform general administrative tasks, including data entry, filing, and record-keeping.
- Assist in the preparation and distribution of reports, documents, and presentations.
- Collaborate with other departments to gather and compile data for various projects.
- Help in managing office supplies and inventory, placing orders as needed.
- Maintain an organized and efficient office environment.

**3. Receptionist Duties**:

- Greet visitors, clients, and partners in a friendly and professional manner.
- Answer incoming calls and direct them to the appropriate personnel or department.
- Manage the reception area, ensuring it is tidy and presentable at all times.
- Sort and distribute incoming mail and packages, and manage outgoing mail.
- Assist with coordinating office events, meetings, and appointments as needed.

**4. Communication and Coordination**:

- Foster positive relationships with internal team members and external stakeholders.
- Liaise with executives, clients, and partners to coordinate meetings and events.
- Maintain open lines of communication between the Director and other team members.

**5. Problem Solving and Adaptability**:

- Address any scheduling conflicts or last-minute changes effectively.
- Demonstrate the ability to adapt to changing priorities and handle unexpected situations.

**Qualifications and Requirements**:

- Bachelor's degree or equivalent experience preferred.
- Proven experience as a Personal Assistant or Administrative Assistant, preferably supporting high-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong written and verbal communication skills, including professional etiquette.
- Ability to handle confidential information with the utmost discretion.
- Detail-oriented and capable of multitasking in a fast-paced environment.
- Professional appearance and demeanor with excellent interpersonal skills.
- Prior experience as a receptionist or in customer service is a plus.
- Familiarity with travel coordination and expense reporting is advantageous.
- Flexibility to occasionally work outside regular business hours.
- Ability to remain composed under pressure and maintain a positive attitude.

**Job Types**: Full-time, Permanent

**Salary**: R8,000.00 - R15,000.00 per month

Ability to commute/relocate:

- Bryanston, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (preferred)

Application Deadline: 2023/09/10



  • Bryanston, South Africa Femminit Recruitment Full time

    Our client is seeking the skills of an experienced Personal Assistant. Someone who is a self starter, who is always 5 steps ahead. They are looking for an individual who is exceptionally well organised, who is focused and hard working. **Requirements**: - A Relevant Degree / Diploma / Certification - Male / Female - A Minimum of 5 years experience as a PA...


  • Bryanston, South Africa MiclnGrace Studios Full time

    **Minimum Requirements**: - Grade 12 and / or similar qualification. - At least 5 (five) years of experience as a Personal Assistant to a Senior Manager. - Relevant Tertiary qualification will be an added advantage. - Must be competent in MS Office. - Must be in possession of a valid driver's licence and have own reliable transport. - Must be proficient in...

  • Senior Key Accounts

    4 weeks ago


    Bryanston, South Africa Prostaff Holdings Full time

    **Minimum requirements for the role**: - A tertiary qualification in business or chemistry related discipline is preferred but not essential for this role. - Previous experience having worked within the personal care raw material industry is essential for the role. - Previous experience having managed key accounts and developed new business is preferred. -...

  • Executive Assistant

    4 weeks ago


    Bryanston, South Africa Oracle HR Full time

    A reputable BBBEE verifications agency situated in Bryanston is seeking a recent graduate (Accounting / law) who is eager to enter the world of BBBEE and expand their knowledge in this field. You will be trained as an executive assistant to the Managing Director. **Requirements**: Studying towards / completed Bcom degree in Accounting or Law - essential...

  • Procurement Assistant

    4 weeks ago


    Bryanston, South Africa Your HR Outsourced Full time

    Personal Assistant **Responsibilities**: - Diary and time management for stakeholders - Manage and maintain the executive’s calendar, scheduling appointments, meeting, and travel arrangements - Coordinate and prioritize meetings, ensuring all necessary information and materials are available in advance - Prepare and edit documents, presentations, and...


  • Bryanston, South Africa CareerfinderZA Full time

    **Key Performance Area**: - Collate meeting packs and draft agenda - Attendance at Board and Committee meetings - Drafting of minutes / matters arising and coordinating feedback from the directors on the minutes - Statutory Documentation (oversight / management capacity) - Preparation (and filing with CIPC) of all required statutory documentation in terms...


  • Bryanston, South Africa Tax Consulting South Africa Full time

    Dedicated and driven Professional Assistant with excellent organizational and time management skills required for the Tax Legal Division, within the largest independent tax practice in the country. Demonstratable experience in a Professional Assistant / Business Administration role is required. KEY RESPONSIBILITIES: - Reporting function to Senior...


  • Bryanston, South Africa MSL Full time

    **Company Description** As an Account Director at MSL, you have overall responsibility for your portfolio/s of clients, which may be expanded from time-to-time to include other MSL teams and clients. You will be required to lead the teams managing this / these portfolio/s to deliver on all PR requirements for the clients under your purview. You are a trusted...

  • Project Manager

    7 days ago


    Bryanston, South Africa African Parks Full time

    African Parks (AP) is a South African-based conservation organization and the leading conservation organization in Africa, partnering with governments and local communities in the rehabilitation and management of African national parks and protected areas. The organization currently manages 22 protected areas, totaling about 20 million hectares (50 million...


  • Bryanston, South Africa ANGOR Property Specialists Full time

    Location: The Campus Bryanston (Hybrid) / Western Cape (Hybrid) - Salary: R18 000 to R23 000 cost to company - Bonus: Performance based - Job Type: Permanent - Sectors: Accounting, Admin, Finance - Benefits: Pension The Portfolio Administrator reports to the Administrative Manager, and is responsible for administration and query resolution, as well as the...


  • Bryanston, South Africa Clicks Group Limited Full time

    Advert reference: click_013452 Advert status: Online - **Position Summary**: **Industry**:FMCG & Supply Management **Job category**:FMCG, Retail, Wholesale and Supply Chain **Location**:Bryanston **Contract**:Permanent **Remuneration**:Market Related **EE position**:Yes **Brand**:Clicks Group **Introduction**: Are you passionate about retail and...


  • Bryanston, South Africa H & S Labour Brokers Full time

    **BRYANSTON** **Financial Services** **R581 649 - R740 940 CTC** Our client is looking for an experienced, due-diligent individual to provide corporate secretarial support to the Board and Board Committees to assist the Company Secretary in the execution of duties. **Duties and responsibilities**: **Assist Company Secretary in providing direction to...


  • Bryanston, South Africa CP PERSONNEL Full time

    ASSISTANT FOOD & BEVERAGE MANAGER **Location**: Bryanston **Salary**: R20,000 - R23,000 negotiable **Salary**: R20 000,00 - R30 000,00 per month Ability to Commute: - Bryanston, Gauteng (required) Ability to Relocate: - Bryanston, Gauteng: Relocate before starting work (required)

  • Finance Assistant

    4 weeks ago


    Bryanston, South Africa Unique Personnel Full time

    **Job Number** - 72182 **Job Type** - FT Contract **Job Title** - Finance Assistant **Computer Skills** - Ms Office,Pastel Evolution **Industry** - Consumer Products - FMCG **City** - Bryanston **Province** - Gauteng **Position Summary** - Reporting directly to the Financial Manager: Group Reporting & Controls, the Finance Assistant will be...


  • Bryanston, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: Research, select and recommend appropriate listed properties in accordance with the Fund’s investment policy and mandate. Research market to identify potential listed property investment opportunities and make appropriate investment recommendations to business Gather and analyse information by accessing market research, trends and...

  • 2d Animator

    1 week ago


    Bryanston, South Africa Clockwork Media Full time

    Clockwork is looking for a 2D Animator to join their growing production team. You will be responsible for working hand in hand with the Video team, Creative Director, Designers, and Writers, aiding with the creation of assets, then bringing them to life and delivering high quality and innovative motion graphic content. You will be an integral part of every...


  • Bryanston, South Africa Billion Group Full time

    **ESSENTIAL - ACCOUNTING DEGREE AND EXPERIENCE IN THE PETROLEUM INDUSTRY** 1. Bcompt degree in accounting sciences 2. Previously worked on accounting system MDA/Pastel/Sage 3. Previous financial experience in petroleum industry 4. Capturing; doing invoices; suppliers and debtors 5. Management accounts 6. Balance sheet preparation 7. Understanding IFRS...


  • Bryanston, South Africa Motorola Solutions Full time

    **Company Overview**: At Motorola Solutions, we believe that everything starts with safety. It’s the constant that empowers people to confidently move forward. It can fill a flight or sell out a stadium. It can care for a patient or graduate a class. As a global leader in public safety and enterprise security, we create and connect the technologies that...


  • Bryanston, South Africa RJPersonnel Full time

    2years - Proven experience as a marketing assistant or in a marketing & communications role - Graphic Design experience in Adobe suite software - Events coordination - Experience in a marketing & communications role or similar - Knowledge of traditional and digital marketing, content marketing, and social media marketing. - Experience with research using...


  • Bryanston, South Africa MyCalling Full time

    At Merchants our vision is to create meaningful and sustainable futures for our people, by driving a culture of continuous learning through the many skills and development programmes we offer, which are designed to develop talent and fulfil potential. We place our people at the centre of everything we do and believe that the way you treat your customers and...