Branch Administrator
16 hours ago
**Key Responsibilities**:
**Stores & Workshop**:
Capture equipment movements (deliveries & returns) on Inhouse System
Maintain optimal stock levels and reduce stock losses through accurate stock control.
Perform spot checks of quantities on hand and compare this to system quantities and communicate variances to Workshop Manager.
Carry out quarterly stock takes.
Manage spares inventory levels in line with minimum and maximum order levels based on historical usage and lead times.
Submit purchase requisitions to the Workshop Manager for approval.
Maintain the stock system by adding and editing stock codes, descriptions, pricing, and units of measure
Ensure that stock movements (other than deliveries and returns) are accompanied by a job card or completed on the Inhouse System Workshop App.
Create bill of materials for manufacturing (Product Rebuild & Dismantle)
Ensure that all items issued are recorded on the Inhouse System Workshop App or on Job Cards
Filing of job cards, archiving of used job cards, delivery and return notebooks etc.
Workshop administrative duties, including to reviewing and closing out workshop jobs, logging breakdowns, scheduling workshop jobs and adding customer equipment onto Inhouse System.
**Sales Administrator**:
Maintain Inhouse System CRM by entering and updating client information and logging customer calls
Open jobs and maintain job files
Assist with tender submission documents and compiling of tenders
Handle incoming sales calls and re-direct when necessary
Assist with submission of quotations
Process customer orders and quotations
Ensure PO tracker is managed and updated weekly
**Other**:
Provide cover for the Contracts Administrator including preparing claim sheets, invoicing and credit notes
Document the movement of scrap bins and raise invoices for scrap sales.
Send weekly reports to Workshop Manager
**Experience Required**:
- ** Matric / Grade 12**:
- ** Strong Admin and Computer skills - Excel essential.**:
- ** Experience doing Quotations, Invoicing, Stock Control.**:
- ** Knowledge of different types of parts & consumables used would be an advantage.**:
- ** Stock Count Procedures.**:
- ** Strong interpersonal and communication skills.**:
- ** Able to work with a wide range of people including clients, sales team, contracts managers and technical team.**:
- ** Positive attitude, high energy levels, self-motivated, friendly, approachable, team player.
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